Showing posts with label SECRETARY. Show all posts
Showing posts with label SECRETARY. Show all posts

Tuesday, December 18, 2018

SASOL Sandton Vacancies 2019, Legal Secretary Position Available

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Legal Secretary, Sandton x2

Operating entity: Legal, IP & Regulatory Services

Reports to: Vice President Legal Energy

Geographical area: Sandton, Gauteng, South Africa

In line with Sasol’s commitment to Employment Equity, preference will be given to suitable candidates from designated groups

Job Description:
    To provide an efficient Secretarial, personal assistance and administrative support function to Professional Staff in the Sasol Group Legal Services team.

    Typing, document generation and formatting (MS Word & MS  Exel).
    Dictaphone typing.
    Receipt and facilitation of responses to pleadings in litigation matters.
    General office duties, including invoice payment management, filing, administration, copying, paginating, binding of documents and diary co-ordination (MS Outlook).
    Handling of telephone calls, re-routing calls and taking messages.
    Prepare and arrange training and development schedules.
    Preparation of presentations and slides (MS Powerpoint).
    Arrange local and overseas travel and accommodation for Legal Advisers and foreign visitors.
    Organise meetings, functions, conferences and venues.
    Maintain a follow-up system to meet deadlines.
    Procure stationary, office equipment and low value IT items (e‑commerce) and invoice management.
    Handle claim forms in accordance with applicable policies and processes.
    Arrange signing of official forms and documents.
    Manage incoming and outgoing mail and courier parcels.
    Perform ad-hoc tasks as required by managers.
    Assist with preparation of material and document packs for meetings.
    Collate documents, including schedules, spreadsheets and graphs.

Experience, personal skills and attributes:
    Competent demonstrated computer skills (MS Word, MS Powerpoint, MS Exel and MS Outlook) (required)
    Dictaphone typing (recommendation)
    Demonstrated SAP experience (recommendation).
    Experience in law firm or advocates chambers (recommendation)
    Ability to work under pressure
    Sound verbal and written communication skills
    Self assured and have a positive attitude towards people and work
    Ability to establish and maintain administration systems i.e. filing, archiving, and classification of data.
    Ability to work under pressure and time constraints.
    Possess a professional attitude and approach to interaction with Executive Management

• Grade 12 (Matric) or equivalent (required)
• National Secretarial Diploma or similar qualification (required)

• Minimum of 5 years relevant legal secretarial experience

• Competent demonstrated computer skills (MS Word, MS PowerPoint, MS Excel and MS Outlook) (required)
• Dictaphone typing (recommendation)
• Demonstrated SAP experience (recommendation).
• Experience in law firm or advocates chambers (recommendation)
• Ability to work under pressure
• Sound verbal and written communication skills
• Self-assured and have a positive attitude towards people and work
• Ability to establish and maintain administration systems i.e. filing, archiving, and classification of data.
• Ability to work under pressure and time constraints.
• Professional attitude and approach to interaction with Executive Management.

 Failure to provide Sasol with truthful information and valid documents will render your application null and void.

          If you don’t hear from us within a month (60 days) after the closing date of the advert, please regard your application as unsuccessful.
Closing date: 07 January 2019


Wednesday, November 28, 2018

Pietermaritzburg High Court Contact Details For Typist Job Applications With Grade 12

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The Office of Chief Justice is an equal opportunity employer. In the filling of vacant posts the objectives of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act 55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration. Women and People with Disabilities are encouraged to apply.

REF NO: 2018/345/OCJ
SALARY: R136 800 – R161 148 per annum
CENTRE: Pietermaritzburg High Court

Grade 12, relevant experience; Knowledge of Public Regulations will be an added advantage; Minimum typing speed of 35 wpm; 
Pass a typing test; 

Skills and Competencies: 
Computer literacy (MS Word); 
Accuracy and attention to detail; 
Ability to work under pressure.

Typing of reports, appeals, Court orders, review reports, minutes, circulars and memorandums; Attend to queries; perform other administration duties as may be allocated from time to time.

To APPLY, send your CV attached to a Z83 form to: 
Quoting the relevant reference number, direct your application to: 
The Provincial Head, 
Office of the Chief Justice, 
Private Bag X54372, Durban, 4000, 

or hand deliver applications to the Office of the Chief Justice, 
Human Resource Management,
 1st floor, 2 Devonshire place, off Anton Lembede Street, Durban. 

Enquiries: Ms L Marrie (031) 372 3164


Monday, November 19, 2018

SNR Secretary Jobs In Nelson Mandela Bay, Vacancies By Transnet SOC Limited

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This advert is open for application by external applicants.

Equity Statement :
Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating

Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section of the Transnet Internet.  Please take care in completing all required details on the profile, and then apply for the position.
Alternative Application Methods: (Completed Curriculum Vitae to be submitted)


Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.
Any questions regarding the application or recruitment process should be sent in writing to
We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email

Operating Division: TPT Nqgura CT
Position Title: Snr Secretary
Employee Group: Permanent
Department: Management
Location:  Ngqura
Reporting To:  Terminal Manager
Grade Level: H2S
Reference Number: 20002967
Position Purpose:
To provide efficient and effective administrative and office support functions to the Business Manager
– Ngqura Operations management team as a whole.

Position outputs:
Management support
- Enhance manager's affectivity by rendering a personal service and to support her in the attainment of her business objectives and daily tasks.
- Understand the business.
- Knowledge of business values, organisation or business structures, organisational policies and procedures, business understanding etc.
-  Manage high level networking and interface between manager and customers, external stakeholders, Opco, Productivityand other.
- Communicate instructions/requests from manager timeously and accurately.
- Remain alert to customers' needs and deal with their requests.  Understand the challenges of delivering consistent value to clients and to the company to create and sustain a competitive advantage.
- Anticipate the needs of the manager in each situation and react accordingly.
-Schedule appointments and maintain manager's diary and activities in a suitable manner in order to maximise her time efficiencies and to support manager's personal and organisational goal.
- Relieve manager of various administrative details, co-ordinate and maintain effective office procedures and efficient work flows, implement policies and procedures set by manager.
- Ensure that the management team is informed of all relevant information by constantly keeping them informed via e-mail, telephone and fax.  Open channels of communication between our office and team members.
- Establish and maintain harmonious working relationships with co-workers, subordinates, customers and clients.
- Attend to clients in a professional and courteous manner in order to maintain a professional image.
- Receive and assist visitors and telephone callers and refer them to appropriate persons as circumstances warrant.
- Sort, read and register incoming mail and documents and when appropriate, refer to relevant HOD's for action.
- Research, and abstract information and supporting data in preparation for meetings, work projects and reports.
- Research, gather and consolidate information on other specific issues and prepare portfolios of information on issues relevant to the manager's outputs and to manage the information sources and documents in the office in order to ensure logical organisation of information.
- Compose correspondence and reports for own manager's signature.
- Correlate and edit material submitted by others - organise material for submission to manager.
- Keep updated database of manager's personal details - often required by manager for submission to relevant people.
- Record manager's timesheets and forward to TM at month end for signatures as well as to human resources.
- Record own timesheet.
- Maintain an effective message taking system.
- Keep manager informed of all meetings and commitments and remind him timeously.
- Keep manager informed of sensitive issues within the organisation.
- Co-operate with manager's deputy during his absence.
- Assist other Opco, Productivity and other meeting members where necessary, meet their different needs and requirements.
- Keep record of Opco members leave for manager's information.
- Communicate business matters for Opco, Productivity and other meetings timeously, clearly, accurately and effectively by means of e-mail, telephone, fax and in writing.
- Take minutes for Opco, Productivity and other meetings chaired by the Business Manager.

Diary Management
- Meet with manager to update diary and discuss important matters and events.  Manage and maintain diary effectively for diary activities, events and appointments.
-  Plan an organised day (no overbookings, proper time planning-consider location of meeting and distance to be travelled to venue).
- Schedule appointments and activities for the Business in a suitable manner in order to maximise time efficiencies.
- Set up and confirm appointments.  When setting up an appointment, collect all the relevant information and submit to
manager for presentation.
Processing of documents

- Compose and type effective and accurate correspondence and reports for manager's signatures.
- Drafting and typing of letters, reports. Faxes, organograms, tables, presentations, etc.
- Take down verbal dictation.
- Type from material available, reports and presentations in a neat manner.
- Prepare, compile and bind hand outs.
- Send e-mail messages and action received messages.

- Manage, sort and annotate incoming mail and documents by means of registering, prioritising and categorising in order of priority for manager's attention.
- Highlight important matters and attach relevant paperwork to mail for necessary auctioning.
- Determine routing, signatures required and maintain follow-up.
- Research in past files and history for documents.
-Read and scrutinise mail in order to be familiar with company matters.
- Reply to correspondence and action proactively, i.e. prioritise, acknowledge receipt/draft replies for manager's or own signatures.
- Compose and type correspondence and reports for manager's or own signature.
- Correlate and edit material submitted by others - organise material for submission to executive in draft format.
- Manage and follow up on manager's correspondence i.e. outstanding issues/deadlines/urgent matters and maintain a system to control actions delegated to Opco, Productivity and other meetings by manager.
- Deal with confidential material and see the safekeeping thereof.
- File documents on relevant files after auctioning.
- Ensure easy retrieval of documents.

- Collate, compile and type neat and accurate presentations, graphics, organograms on Powerpoint and MS Word for
Manager’s overhead presentations (overhead
– or data projector) at meetings/workshops.
- Keep hard copies of presentations on file.
- Make copies of presentations and distribute timeously.

Office Management
- Establish requirements for stationery and refreshments.  Order necessary stationery, furniture etc. and keep record of stock.
- Deal with non-routine matters, such as special projects, with minimum specific instruction.
- Assume responsibility and execute the manager’s orders and instruction on authority.
- Follow up and remind Opco, Productivity and other meetings of regular reports when due.
- General office management.
- Responsible for office maintenance and to ensure equipment is in running order.
- Co-ordinate and maintain boardroom schedule and keep abreast of equipment usage.
- Equipment faults (office printer, laminator, etc)
– arrange fixing, replacing and maintenance.

- Provide a good service to customers/clients.  Sound interface with customers of a high profile and at all levels.
- Exercise courteousness and be professional at all times.
- Remain alert to customers’ needs and deal with their requests (shipping lines, trucking industry, etc).
- Deal with difficult customers in a tactful manner.  Exercise empathy.
- Resolve complaints.
- Receive visitors and keep them occupied until manager is available for the appointment.
- Announce and introduce visitors to manager or other staff.
- Control access to managers’ offices.
- Assist by tactfully terminating visitors visits (if she/he overstays), in order for manager to attend to next appointment.
- Redirect unexpected visitors to relevant operations managers if manager is unable to accommodate them.
- Inform the relevant operations managers of the visitor.
- Handle telephone calls, answer telephone promptly and courteously, ensure that callers are dealt with in a professional manner and that queries are handled to their satisfaction.
- Establish callers requirements
– screen and route calls correctly.
- Diarise and record callers’ messages accurately and return calls according to urgency.

- Make arrangements for and coordinate conference meetings.
- Attend and record minutes at certain meetings and responsibility for accurate transcription and distribution to participants timeously ( weekly OPCO, Bimonthly Productivity etc.
- Scrutinise minutes of meetings and draw up action lists where items are allocated to managers’ for actioning.
- Forward this to manager for preparation of the next meeting.
- Be familiar with matters to be discussed.

Plan Meeting
- Ensure the role players’ diaries correspond. Arrange dates.
- Unless urgent, give timeous notification.
- Compile and send out agenda (set time frames for agenda items)
- Present documentation relevant to the meeting.
- At certain meetings/workshops each delegate will be represented with a file containing the relevant papers for the event as
well  as stationery.
- Arrange and prepare venue.
- Control disruptions/interruptions at meetings.

- Maintain filing and records management system and other office flow procedures.
- File all correspondence and documentation is a required manner which allows speedy retrieval of documents.
- Maintain and update extensive filing system
– treat as confidential.
- Retrieve documents accurately upon managers’ requests.
- Open new files and close/shred (where necessary) outdated information.

- Lead by example on a continual basis to ensure respect and trust are built within the team.
- Apply outstanding secretarial skills (assertive, disciplined, motivated, sense of urgency, integrity, exercise patience, control interruptions, service and people orientated, positive approach, flexibility, good memory, responsible, show interests and accuracy).
- Be assertive to enable guidance, encourage and advise.  Be decisive.
- Have initiative, initiative cannot be achieved without responsibility and loyalty.
- Always strive to be the best and maintain these standards.
- Effective and loyal office administration while working under minimum or no supervision.
- Manage protocol.
- Be professional, have tact and diplomacy.
- Quality conscious.
- Cultural sensitivity.
- Accuracy and attention to detail.
- Plan own career and manage personal development.
- Manage time effectively.
- Make arrangements for relief duties foe when taking leave and/or absence from office.
- Attend job related seminars/workshops.

Qualifications & Experience:
- Matric
- Secretarial Diploma or Certificate
Minimum Years Relevant Experience:
• 1 year relevant experience

- Microsoft Office
- Electronic mail
- Schedule + electronic diary system
- Internet and fax
- SAP financial system
The closing date is on 27.11.2018.  It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.


Friday, November 16, 2018

Company Secretary Vacancies In Durban, Matric and Secretarial Diploma Needed

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Secretary Full Time Durban

Receive, direct and relay telephonic, fax and email messages.
Direct Clients and Consultant to the correct staff member.
Doing administration and organising of files doing meeting preparations.
Dairy management. Take minutes at meetings.

Matric and Secretarial Diploma

Applicant should have a valid driver’s license.
Fluent in English.
Experience in a similar position.
A good telephone etiquette and excellent written communication.
Ability to work on their own and in a team.
Computer literate in MS Office, Excel, Word and Outlook.


Monday, October 29, 2018

Adams And Adams Vacancies In Pretoria, Secretary III Positions Available

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Secretary III Jobs In (Pretoria)

Reference Number TMP1810KB02

Duties and responsibilities
    Preparing Trade Mark recordal and renewal certificates and notices for lodging with the Registrar
    Creation of new Trade Mark records on Patricia
    Typing correspondence in response to the Registrar’s queries or official actions
    Filing South African and Foreign recordal and renewal applications
    Capturing of history on computer records
    Communicating with search clerks at the Trade Marks Office
    Attending to accounting matters (re: queries)
    Typing of invoices and credit notes
    Creating and printing Trade Marks listings
    Opening files and attending to correspondence
    Ability to deal with files independently
    Preparing worldwide quotes and responses to general queries
    Dealing with urgent matters promptly and efficiently and ensuring all urgent tasks are completed timeously
    Faxing, filing, photo copying and general office duties
    Sending and receiving e-mails
    Answering telephone calls
    Handling routine correspondence and diarising files

Skills and knowledge
    Computer literate in Word
    Typing speed of 60 wpm and excellent dictation skills
    Fully conversant in English
    Excellent telephone etiquette
    Ability to work independently, to work under pressure and to use initiative
    Ability to prioritise
    Ability to handle information related to the department with confidentiality
    Good organizational skills
    Ability to work meticulously

    Secretarial Diploma (an advantage)
    Minimum of 8 years Legal Secretarial experience

Work Level Skilled
Type Permanent
Salary Market Related
EE Position Yes
Location Pretoria


Friday, October 19, 2018

Secretary Vacancies ( Girl Friday) In Pretoria, Full Time Position Available

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Secretary/ Girl Friday Full Time Pretoria

Liaise with customers and suppliers, buy and control stock and dispatch orders
Compile prices / price lists on Excel

Inherent Requirements:
Must be accurate, competent and conscientious, efficient,enthusiastic, motivated, organised, pro-active, responsible and be able to speak properly.

Top caliber
Preferably from small to medium company background – experience with multi-tasking across different depths

High energy level – motivated
Computer Skills
Microsoft, MS Excel, MS Word


Wednesday, October 17, 2018

South African Air Forces Headquarters Pretoria Recruitment, Secretary Grade II Needed

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SALARY : R163 653 per annum (Level 05)
CENTRE : SA Air Force HQ Unit, Pretoria

A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will
be an advantage.
Two to Five (2-5) years’ relevant experience.

Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point.
Typing skills. Language proficiency in English (written and verbal).
Analytical and innovative thinking as well as problem solving skills.
Excellent interpersonal skills.
Sound organisational skills.
High level of reliability.
Ability to act with tact and discretion.
Good people skills. Ability to do research and analyse documents and situations.
Excellent secretarial skills.

DUTIES : Provide a secretarial support services: 
Record appointments and events and manage the Director’s diary.
Receive and refer telephone calls to the correct role players.
Provide secretarial functions in board meetings.
Write/type documents, memorandums, letters and reports. 
Deal with classified files and documents.
Arrange meetings and events for Director.
Identify venues, invite role players, organise refreshments and set up schedules for meetings and events.
Liaise with travel agencies to make travel arrangements.
Prepare briefing and notes for the Director as required.
Keep a filing system.
Organise social functions. Operate office equipment.
Order and purchase stationary.
Keep updated with the relevant policy and procedures.
Remain abreast with the procedures and processes that apply in the office of the Director.
Handle S&T advances and claims.

Lt Col N.G. Nefale, Tel No: (012) 312 1366

Cpl S.P Soldaat Tel No: (012) 312 2879

Department of Defence, South African Air Force Headquarters, Private Bag X199,
Pretoria 0001 or may be hand delivered at South African Air Force Headquarters
Unit, Dequar Road, Pretoria


 26 October 2018 (Applications received after the closing date and faxed copies will
not be considered).

 The advertisement(s) contained herein is/are meant for the attention/perusal of all interested job seekers, whether they are serving employees/officials of the DOD/Public Service, unemployed persons or persons employed outside the Public Service.

 Persons not employed by the DOD/Public Service are encouraged to apply for the vacancies advertised in this circular.

 Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). 

Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. 

If an applicant wishes to withdraw an application it must be done in writing. 

Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. 

Under no circumstances will photostat copies or faxed copies of application documents be accepted. 

The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). 

Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. 

Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. 

For more information on the job description(s) please contact the person indicated in the post details. 

Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.

Thursday, September 27, 2018

ZJ Consulting & Recruitment Jobs In Johannesburg, Personal Assistant / Secretary

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Personal Assistant / Executive Secretary

Our client based in Houghton has an exciting position for a Personal Assistant (PA) / Executive Secretary to manage their offices.
The first prize will go to a White EE candidate with relevant PA experience, but they are also open to all.
The incumbent must be very professional with very strong administration skills and the ability to manage the office of the CEO. She must be willing to travel when required to do so.
the successful candidate should be able to start in October 2018.

The ideal candidate MUST:
- Have a good command of English language, ability to read and write professional documents
- Hard working individual
- Traceable references
- Good English command
- Proficient on Microsoft Offices Packages
- Ability to travel when required to do so within SA
- All expenses paid when travelling plus travel incentives/allowance
- Salary review in 6 months

Job Requirements:
- Very Professional
- Have a good command of English language, ability to read and write professional documents
- Hard working individual
- Traceable references
- Ability to travel when required to do so within SA
- All expenses paid when travelling plus travel incentives/allowance
- Proficient on Microsoft Offices packages
- Good English command
- Salary review in 6 months

- Matric with a Tertiary Education
- 3 - 5 years PA experience

Job Type: Permanent
Company Name: ZJ Consulting
Company Location: Johannesburg

Application contact details
Call us: 071 519 3896
Contact Person: Zuki
Application Closing Date: Monday, October 1, 2018
Remuneration: 20k - 25K per month highly negotiable
Send CV to: