Showing posts with label SECRETARY. Show all posts
Showing posts with label SECRETARY. Show all posts

Tuesday, December 18, 2018

SASOL Sandton Vacancies 2019, Legal Secretary Position Available

Legal Secretary, Sandton x2

Operating entity: Legal, IP & Regulatory Services

Reports to: Vice President Legal Energy

Geographical area: Sandton, Gauteng, South Africa

In line with Sasol’s commitment to Employment Equity, preference will be given to suitable candidates from designated groups

Job Description:
    To provide an efficient Secretarial, personal assistance and administrative support function to Professional Staff in the Sasol Group Legal Services team.

    Typing, document generation and formatting (MS Word & MS  Exel).
    Dictaphone typing.
    Receipt and facilitation of responses to pleadings in litigation matters.
    General office duties, including invoice payment management, filing, administration, copying, paginating, binding of documents and diary co-ordination (MS Outlook).
    Handling of telephone calls, re-routing calls and taking messages.
    Prepare and arrange training and development schedules.
    Preparation of presentations and slides (MS Powerpoint).
    Arrange local and overseas travel and accommodation for Legal Advisers and foreign visitors.
    Organise meetings, functions, conferences and venues.
    Maintain a follow-up system to meet deadlines.
    Procure stationary, office equipment and low value IT items (e‑commerce) and invoice management.
    Handle claim forms in accordance with applicable policies and processes.
    Arrange signing of official forms and documents.
    Manage incoming and outgoing mail and courier parcels.
    Perform ad-hoc tasks as required by managers.
    Assist with preparation of material and document packs for meetings.
    Collate documents, including schedules, spreadsheets and graphs.

Experience, personal skills and attributes:
    Competent demonstrated computer skills (MS Word, MS Powerpoint, MS Exel and MS Outlook) (required)
    Dictaphone typing (recommendation)
    Demonstrated SAP experience (recommendation).
    Experience in law firm or advocates chambers (recommendation)
    Ability to work under pressure
    Sound verbal and written communication skills
    Self assured and have a positive attitude towards people and work
    Ability to establish and maintain administration systems i.e. filing, archiving, and classification of data.
    Ability to work under pressure and time constraints.
    Possess a professional attitude and approach to interaction with Executive Management

Qualifications:
• Grade 12 (Matric) or equivalent (required)
• National Secretarial Diploma or similar qualification (required)

Experience:
• Minimum of 5 years relevant legal secretarial experience

KEY COMPETENCIES REQUIRED
• Competent demonstrated computer skills (MS Word, MS PowerPoint, MS Excel and MS Outlook) (required)
• Dictaphone typing (recommendation)
• Demonstrated SAP experience (recommendation).
• Experience in law firm or advocates chambers (recommendation)
• Ability to work under pressure
• Sound verbal and written communication skills
• Self-assured and have a positive attitude towards people and work
• Ability to establish and maintain administration systems i.e. filing, archiving, and classification of data.
• Ability to work under pressure and time constraints.
• Professional attitude and approach to interaction with Executive Management.

Note: 
 Failure to provide Sasol with truthful information and valid documents will render your application null and void.

          If you don’t hear from us within a month (60 days) after the closing date of the advert, please regard your application as unsuccessful.
Closing date: 07 January 2019

APPLICATIONS LINK

Wednesday, November 28, 2018

Pietermaritzburg High Court Contact Details For Typist Job Applications With Grade 12

OFFICE OF THE CHIEF JUSTICE
The Office of Chief Justice is an equal opportunity employer. In the filling of vacant posts the objectives of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act 55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration. Women and People with Disabilities are encouraged to apply.


POST 46/45: TYPIST
REF NO: 2018/345/OCJ
SALARY: R136 800 – R161 148 per annum
CENTRE: Pietermaritzburg High Court

MINIMUM REQUIREMENTS: 
Grade 12, relevant experience; Knowledge of Public Regulations will be an added advantage; Minimum typing speed of 35 wpm; 
Pass a typing test; 

Skills and Competencies: 
Computer literacy (MS Word); 
Accuracy and attention to detail; 
Ability to work under pressure.

RESPONSIBILITIES: 
Typing of reports, appeals, Court orders, review reports, minutes, circulars and memorandums; Attend to queries; perform other administration duties as may be allocated from time to time.

TO ENQUIRE, PLEASE CONTACT:
To APPLY, send your CV attached to a Z83 form to: 
KwaZulu-Natal: 
Quoting the relevant reference number, direct your application to: 
The Provincial Head, 
Office of the Chief Justice, 
Private Bag X54372, Durban, 4000, 

or hand deliver applications to the Office of the Chief Justice, 
Human Resource Management,
 1st floor, 2 Devonshire place, off Anton Lembede Street, Durban. 

Enquiries: Ms L Marrie (031) 372 3164

CLOSING DATE: 30 NOVEMBER 2018

Monday, November 19, 2018

SNR Secretary Jobs In Nelson Mandela Bay, Vacancies By Transnet SOC Limited

This advert is open for application by external applicants.

Equity Statement :
Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating

Division.
Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section of the Transnet Internet.  Please take care in completing all required details on the profile, and then apply for the position.
Alternative Application Methods: (Completed Curriculum Vitae to be submitted)

E-mail: [email protected]

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.
Any questions regarding the application or recruitment process should be sent in writing to
[email protected]
We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email [email protected]

Operating Division: TPT Nqgura CT
Position Title: Snr Secretary
Employee Group: Permanent
Department: Management
Location:  Ngqura
Reporting To:  Terminal Manager
Grade Level: H2S
Reference Number: 20002967
Position Purpose:
To provide efficient and effective administrative and office support functions to the Business Manager
– Ngqura Operations management team as a whole.

Position outputs:
Management support
- Enhance manager's affectivity by rendering a personal service and to support her in the attainment of her business objectives and daily tasks.
- Understand the business.
- Knowledge of business values, organisation or business structures, organisational policies and procedures, business understanding etc.
-  Manage high level networking and interface between manager and customers, external stakeholders, Opco, Productivityand other.
- Communicate instructions/requests from manager timeously and accurately.
- Remain alert to customers' needs and deal with their requests.  Understand the challenges of delivering consistent value to clients and to the company to create and sustain a competitive advantage.
- Anticipate the needs of the manager in each situation and react accordingly.
-Schedule appointments and maintain manager's diary and activities in a suitable manner in order to maximise her time efficiencies and to support manager's personal and organisational goal.
- Relieve manager of various administrative details, co-ordinate and maintain effective office procedures and efficient work flows, implement policies and procedures set by manager.
- Ensure that the management team is informed of all relevant information by constantly keeping them informed via e-mail, telephone and fax.  Open channels of communication between our office and team members.
- Establish and maintain harmonious working relationships with co-workers, subordinates, customers and clients.
- Attend to clients in a professional and courteous manner in order to maintain a professional image.
- Receive and assist visitors and telephone callers and refer them to appropriate persons as circumstances warrant.
- Sort, read and register incoming mail and documents and when appropriate, refer to relevant HOD's for action.
- Research, and abstract information and supporting data in preparation for meetings, work projects and reports.
- Research, gather and consolidate information on other specific issues and prepare portfolios of information on issues relevant to the manager's outputs and to manage the information sources and documents in the office in order to ensure logical organisation of information.
- Compose correspondence and reports for own manager's signature.
- Correlate and edit material submitted by others - organise material for submission to manager.
- Keep updated database of manager's personal details - often required by manager for submission to relevant people.
- Record manager's timesheets and forward to TM at month end for signatures as well as to human resources.
- Record own timesheet.
- Maintain an effective message taking system.
- Keep manager informed of all meetings and commitments and remind him timeously.
- Keep manager informed of sensitive issues within the organisation.
- Co-operate with manager's deputy during his absence.
- Assist other Opco, Productivity and other meeting members where necessary, meet their different needs and requirements.
- Keep record of Opco members leave for manager's information.
- Communicate business matters for Opco, Productivity and other meetings timeously, clearly, accurately and effectively by means of e-mail, telephone, fax and in writing.
- Take minutes for Opco, Productivity and other meetings chaired by the Business Manager.

Diary Management
- Meet with manager to update diary and discuss important matters and events.  Manage and maintain diary effectively for diary activities, events and appointments.
-  Plan an organised day (no overbookings, proper time planning-consider location of meeting and distance to be travelled to venue).
- Schedule appointments and activities for the Business in a suitable manner in order to maximise time efficiencies.
- Set up and confirm appointments.  When setting up an appointment, collect all the relevant information and submit to
manager for presentation.
Processing of documents

Typing
- Compose and type effective and accurate correspondence and reports for manager's signatures.
- Drafting and typing of letters, reports. Faxes, organograms, tables, presentations, etc.
- Take down verbal dictation.
- Type from material available, reports and presentations in a neat manner.
- Prepare, compile and bind hand outs.
- Send e-mail messages and action received messages.

Correspondence
- Manage, sort and annotate incoming mail and documents by means of registering, prioritising and categorising in order of priority for manager's attention.
- Highlight important matters and attach relevant paperwork to mail for necessary auctioning.
- Determine routing, signatures required and maintain follow-up.
- Research in past files and history for documents.
-Read and scrutinise mail in order to be familiar with company matters.
- Reply to correspondence and action proactively, i.e. prioritise, acknowledge receipt/draft replies for manager's or own signatures.
- Compose and type correspondence and reports for manager's or own signature.
- Correlate and edit material submitted by others - organise material for submission to executive in draft format.
- Manage and follow up on manager's correspondence i.e. outstanding issues/deadlines/urgent matters and maintain a system to control actions delegated to Opco, Productivity and other meetings by manager.
- Deal with confidential material and see the safekeeping thereof.
- File documents on relevant files after auctioning.
- Ensure easy retrieval of documents.

Presentations
- Collate, compile and type neat and accurate presentations, graphics, organograms on Powerpoint and MS Word for
Manager’s overhead presentations (overhead
– or data projector) at meetings/workshops.
- Keep hard copies of presentations on file.
- Make copies of presentations and distribute timeously.

Office Management
- Establish requirements for stationery and refreshments.  Order necessary stationery, furniture etc. and keep record of stock.
- Deal with non-routine matters, such as special projects, with minimum specific instruction.
- Assume responsibility and execute the manager’s orders and instruction on authority.
- Follow up and remind Opco, Productivity and other meetings of regular reports when due.
- General office management.
- Responsible for office maintenance and to ensure equipment is in running order.
- Co-ordinate and maintain boardroom schedule and keep abreast of equipment usage.
- Equipment faults (office printer, laminator, etc)
– arrange fixing, replacing and maintenance.

Reception
- Provide a good service to customers/clients.  Sound interface with customers of a high profile and at all levels.
- Exercise courteousness and be professional at all times.
- Remain alert to customers’ needs and deal with their requests (shipping lines, trucking industry, etc).
- Deal with difficult customers in a tactful manner.  Exercise empathy.
- Resolve complaints.
- Receive visitors and keep them occupied until manager is available for the appointment.
- Announce and introduce visitors to manager or other staff.
- Control access to managers’ offices.
- Assist by tactfully terminating visitors visits (if she/he overstays), in order for manager to attend to next appointment.
- Redirect unexpected visitors to relevant operations managers if manager is unable to accommodate them.
- Inform the relevant operations managers of the visitor.
 
Telephone
- Handle telephone calls, answer telephone promptly and courteously, ensure that callers are dealt with in a professional manner and that queries are handled to their satisfaction.
- Establish callers requirements
– screen and route calls correctly.
- Diarise and record callers’ messages accurately and return calls according to urgency.

Meetings
- Make arrangements for and coordinate conference meetings.
- Attend and record minutes at certain meetings and responsibility for accurate transcription and distribution to participants timeously ( weekly OPCO, Bimonthly Productivity etc.
- Scrutinise minutes of meetings and draw up action lists where items are allocated to managers’ for actioning.
- Forward this to manager for preparation of the next meeting.
- Be familiar with matters to be discussed.

Plan Meeting
- Ensure the role players’ diaries correspond. Arrange dates.
- Unless urgent, give timeous notification.
- Compile and send out agenda (set time frames for agenda items)
- Present documentation relevant to the meeting.
- At certain meetings/workshops each delegate will be represented with a file containing the relevant papers for the event as
well  as stationery.
- Arrange and prepare venue.
- Control disruptions/interruptions at meetings.

Filing
- Maintain filing and records management system and other office flow procedures.
- File all correspondence and documentation is a required manner which allows speedy retrieval of documents.
- Maintain and update extensive filing system
– treat as confidential.
- Retrieve documents accurately upon managers’ requests.
- Open new files and close/shred (where necessary) outdated information.

Self-management
- Lead by example on a continual basis to ensure respect and trust are built within the team.
- Apply outstanding secretarial skills (assertive, disciplined, motivated, sense of urgency, integrity, exercise patience, control interruptions, service and people orientated, positive approach, flexibility, good memory, responsible, show interests and accuracy).
- Be assertive to enable guidance, encourage and advise.  Be decisive.
- Have initiative, initiative cannot be achieved without responsibility and loyalty.
- Always strive to be the best and maintain these standards.
- Effective and loyal office administration while working under minimum or no supervision.
- Manage protocol.
- Be professional, have tact and diplomacy.
- Quality conscious.
- Cultural sensitivity.
- Accuracy and attention to detail.
- Plan own career and manage personal development.
- Manage time effectively.
- Make arrangements for relief duties foe when taking leave and/or absence from office.
- Attend job related seminars/workshops.

Qualifications & Experience:
Qualification
- Matric
- Secretarial Diploma or Certificate
Minimum Years Relevant Experience:
• 1 year relevant experience

Competencies:
- Microsoft Office
- Electronic mail
- Schedule + electronic diary system
- Internet and fax
- SAP financial system
The closing date is on 27.11.2018.  It is the responsibility of the applicant to ensure that HR has received the application before the closing date of the advertisement.

APPLIOCATIONS LINK

Friday, November 16, 2018

Company Secretary Vacancies In Durban, Matric and Secretarial Diploma Needed


Secretary Full Time Durban

Receive, direct and relay telephonic, fax and email messages.
Direct Clients and Consultant to the correct staff member.
Doing administration and organising of files doing meeting preparations.
Dairy management. Take minutes at meetings.

Qualifications:
Matric and Secretarial Diploma

Skills:
Applicant should have a valid driver’s license.
Fluent in English.
Experience in a similar position.
A good telephone etiquette and excellent written communication.
Ability to work on their own and in a team.
Computer literate in MS Office, Excel, Word and Outlook.

APPLICATIONS LINK

Monday, October 29, 2018

Adams And Adams Vacancies In Pretoria, Secretary III Positions Available


Secretary III Jobs In (Pretoria)


Reference Number TMP1810KB02

Duties and responsibilities
    Preparing Trade Mark recordal and renewal certificates and notices for lodging with the Registrar
    Creation of new Trade Mark records on Patricia
    Typing correspondence in response to the Registrar’s queries or official actions
    Filing South African and Foreign recordal and renewal applications
    Capturing of history on computer records
    Communicating with search clerks at the Trade Marks Office
    Attending to accounting matters (re: queries)
    Typing of invoices and credit notes
    Creating and printing Trade Marks listings
    Opening files and attending to correspondence
    Ability to deal with files independently
    Preparing worldwide quotes and responses to general queries
    Dealing with urgent matters promptly and efficiently and ensuring all urgent tasks are completed timeously
    Faxing, filing, photo copying and general office duties
    Sending and receiving e-mails
    Answering telephone calls
    Handling routine correspondence and diarising files

Skills and knowledge
    Computer literate in Word
    Typing speed of 60 wpm and excellent dictation skills
    Fully conversant in English
    Excellent telephone etiquette
    Ability to work independently, to work under pressure and to use initiative
    Ability to prioritise
    Ability to handle information related to the department with confidentiality
    Good organizational skills
    Ability to work meticulously

 Qualification/s
    Matric
    Secretarial Diploma (an advantage)
    Minimum of 8 years Legal Secretarial experience

Work Level Skilled
Type Permanent
Salary Market Related
EE Position Yes
Location Pretoria

APPLY FOR THIS JOB

Friday, October 19, 2018

Secretary Vacancies ( Girl Friday) In Pretoria, Full Time Position Available


Secretary/ Girl Friday Full Time Pretoria


Liaise with customers and suppliers, buy and control stock and dispatch orders
Compile prices / price lists on Excel

Inherent Requirements:
Must be accurate, competent and conscientious, efficient,enthusiastic, motivated, organised, pro-active, responsible and be able to speak properly.


Top caliber
Preferably from small to medium company background – experience with multi-tasking across different depths

High energy level – motivated
Computer Skills
Microsoft, MS Excel, MS Word

APPLICATIONS LINK

Wednesday, October 17, 2018

South African Air Forces Headquarters Pretoria Recruitment, Secretary Grade II Needed

POST 41/06 : SECRETARY GR II REF NO: SAAF/22/18/01

POST 41/06 : SECRETARY GR II REF NO: SAAF/22/18/01
SALARY : R163 653 per annum (Level 05)
CENTRE : SA Air Force HQ Unit, Pretoria

REQUIREMENTS :
A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will
be an advantage.
Two to Five (2-5) years’ relevant experience.

Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point.
Typing skills. Language proficiency in English (written and verbal).
Analytical and innovative thinking as well as problem solving skills.
Excellent interpersonal skills.
Sound organisational skills.
High level of reliability.
Ability to act with tact and discretion.
Good people skills. Ability to do research and analyse documents and situations.
Excellent secretarial skills.

DUTIES : Provide a secretarial support services: 
Record appointments and events and manage the Director’s diary.
Receive and refer telephone calls to the correct role players.
Provide secretarial functions in board meetings.
Write/type documents, memorandums, letters and reports. 
Deal with classified files and documents.
Arrange meetings and events for Director.
Identify venues, invite role players, organise refreshments and set up schedules for meetings and events.
Liaise with travel agencies to make travel arrangements.
Prepare briefing and notes for the Director as required.
Keep a filing system.
Organise social functions. Operate office equipment.
Order and purchase stationary.
Keep updated with the relevant policy and procedures.
Remain abreast with the procedures and processes that apply in the office of the Director.
Handle S&T advances and claims.

ENQUIRIES :
Lt Col N.G. Nefale, Tel No: (012) 312 1366

Cpl S.P Soldaat Tel No: (012) 312 2879

APPLICATIONS :
Department of Defence, South African Air Force Headquarters, Private Bag X199,
Pretoria 0001 or may be hand delivered at South African Air Force Headquarters
Unit, Dequar Road, Pretoria

DEPARTMENT OF DEFENCE

CLOSING DATE : 
 26 October 2018 (Applications received after the closing date and faxed copies will
not be considered).

NOTE :
 The advertisement(s) contained herein is/are meant for the attention/perusal of all interested job seekers, whether they are serving employees/officials of the DOD/Public Service, unemployed persons or persons employed outside the Public Service.

 Persons not employed by the DOD/Public Service are encouraged to apply for the vacancies advertised in this circular.

 Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). 

Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. 

If an applicant wishes to withdraw an application it must be done in writing. 

Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. 

Under no circumstances will photostat copies or faxed copies of application documents be accepted. 

The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). 

Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. 

Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. 

For more information on the job description(s) please contact the person indicated in the post details. 

Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.

Thursday, September 27, 2018

ZJ Consulting & Recruitment Jobs In Johannesburg, Personal Assistant / Secretary


Personal Assistant / Executive Secretary

Our client based in Houghton has an exciting position for a Personal Assistant (PA) / Executive Secretary to manage their offices.
The first prize will go to a White EE candidate with relevant PA experience, but they are also open to all.
The incumbent must be very professional with very strong administration skills and the ability to manage the office of the CEO. She must be willing to travel when required to do so.
the successful candidate should be able to start in October 2018.

The ideal candidate MUST:
- Have a good command of English language, ability to read and write professional documents
- Hard working individual
- Traceable references
- Good English command
- Proficient on Microsoft Offices Packages
- Ability to travel when required to do so within SA
- All expenses paid when travelling plus travel incentives/allowance
- Salary review in 6 months

Job Requirements:
- Very Professional
- Have a good command of English language, ability to read and write professional documents
- Hard working individual
- Traceable references
- Ability to travel when required to do so within SA
- All expenses paid when travelling plus travel incentives/allowance
- Proficient on Microsoft Offices packages
- Good English command
- Salary review in 6 months

- Matric with a Tertiary Education
- 3 - 5 years PA experience

Job Type: Permanent
Company Name: ZJ Consulting
Company Location: Johannesburg

Application contact details
Call us: 071 519 3896
Contact Person: Zuki
Application Closing Date: Monday, October 1, 2018
Remuneration: 20k - 25K per month highly negotiable
Send CV to: [email protected]

Tuesday, September 25, 2018

Company Secretary Vacancies In Durban, Skills Cafe Advertisement

Company Secretary Jobs

Corporate company seeks a Secretary to answer a busy switchboard and do general office administration. Min grade 12, secretarial qualification, proficient on Microsoft office and good spelling and grammar.

Job Type: Permanent
Company Name: Skills Cafe
Company Location: Durban

Application contact details
Application Closing Date: Monday, October 15, 2018
Remuneration: R8000 - 14 000 pm

Monday, September 17, 2018

Legal Secretary Jobs In Gauteng At Lebo Business Consulting (Pty) Ltd


Legal Secretary Employment Opportunity


The Legal Secretary will report directly to the Company Secretary and Legal Counsel and form part of the Company Secretariat and Legal Counsel Division. The Legal Secretary will provide support to the Company Secretariat and Legal Counsel Division; Provide administrative and legal secretarial services and support to the Company Secretariat and Legal Counsel Division.

Job Requirements:
A minimum of a 2 year qualification in Administration or Secretarial Studies; A Diploma would be an added advantage; A legal qualification would be beneficial; At least 3- 5 years’ work experience as a legal secretary, experience within a legal department or firm; Familiarity with legal documents and terminology; Proficiency with MS Office; Typing speed of at least 50 wpm with a high rate of accuracy.

FOR LATEST JOBS VISIT:

Job Type: Permanent
Company Name: Lebo Business Consulting (Pty) Ltd
Company Location:  Gauteng

Application contact details
Contact Person: Khudu Mbeba
Application Closing Date: Wednesday, September 19, 2018
Remuneration: 260000
Send CV to: [email protected]

Tuesday, September 11, 2018

Secretary Office Jobs In East London, Department Of Rural And Land Reform

DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM

DRDLR is an equal opportunity and affirmative action employer. It is our intention to promote representivity in DRDLR through the filling of posts. We reserve the right not to fill a position.

POST: SECRETARY
REF NO: 3/2/1/2018/281
DIRECTORATE: Quality Assurance and Administration
SALARY: R196 407 per annum (Level 06)
CENTRE: Eastern Cape (East London)


FOR LATEST JOBS VISIT:

MINIMUM REQUIREMENTS:

    Grade 12/Senior Certificate or an equivalent or any other training course
    Relevant experience in a secretarial environment.
    Advanced computer literacy (MS Word, MS Excel, Power Point, Group Wise etc.).
    Good telephone etiquette
    Ability to work under pressure as well as willingness to work irregular hours
    Language and ability to communicate well with people at different levels and different background
    High level of reliability
    Basic written communication
    Ability to act with tact and discretion
    Good grooming and presentation.

You will be required to:
Provide a secretarial/receptionist support service to the Director. Operate office equipment e.g. fax machines and photocopiers.Receive telephonic calls and refers the callers to the correct role players if not meant for the relevant managers.

To APPLY, send your CV attached to a Z83 form to:


    Applications can also be submitted by post P.O.Box 1716, East London, 5201
    Hand it delivered to: Moors Street, Ocean Terrace, Block H Quigney 1st Floor, East London, 5201.
    Online applications can be submitted on https://drdlr.erecruit.co/candidateapp/Jobs/Browse.aspx

NOTE: African, Coloured, Indian and White males and Indian and White females and Persons with disabilities are encouraged to apply.

CLOSING DATE: 21 SEPTEMBER 2018 AT 16:00

Saturday, September 8, 2018

Company Secretarial Admin Jobs In Gauteng, Adams And Adams Advertisement


Company Secretarial Administrator (Gauteng)


Reference Number CPL1809KB01

Duties and Responsibilities
    Corresponding and providing correct and accurate advice to local and international clients, with moderate to no input from supervisor
    Corresponding with agents (local – legal and financial, and international)
    Accurate opening of files and recording of information
    Maintaining the Greatsoft databases
    Maintaining files, manual and electronic, in accordance with the firm’s and Commercial Department ‘s procedures
    Dealing with CIPC and lodging all documents (director changes, name changes, new company formations, special resolutions, annual returns with Financial Accountability Supplement or XBRL – (whichever is applicable), any online lodgments (change in year-end, change in addresses)
    Dealing with the Companies Tribunal with regard to Social and Ethics Committees (and the exemption thereof)
    Preparing other documents to set standards and forms
    Preparing resolutions
    Maintaining all statutory records and minute books
    Statutory audits to assist the audit clerks
    Liaising with the bank for non-resident endorsement of share certificates (where required)
    Liaising with the Master of the High Court with regard to change in trustees, amendment to Trust Deeds, new trust formations, termination of a trust
    Keeping a register of defensive names and renewing when they fall due
    Keeping a record of any changes to clients – deletions, amendments, new clients
    Liaising with other service providers regarding take-on or handover of clients
    Doing research as and when required in areas which we don’t deal with on a daily basis
    Drafting meeting agenda in conjunction with Chairperson of Board and/or Committee (including Audit Comm)
    Collating, compiling and distributing meeting packs
    Maintaining attendance registers, travel claims and declarations of interest of Board and Committee members
    Attending meetings for the purpose of minute taking
    Drafting minutes and matters arising from the meetings
    Manual and electronic filing
    Attending to any additional instructions from supervisor
    Effectively utilizing diaries and timekeeping tools to following up independently with clients on outstanding information and actions
    Keeping accurate records of transactions to be billed
    Ensuring that invoices received on behalf of clients are captured on accounting systems for accounting department processing
    Invoices and sending out to clients

Requirements

Skills and Knowledge

    Company Secretarial and/or Corporate Governance and/ or Commercial Law experience (essential)
    Working knowledge of the Companies Act, 2008
    Minute taking
    Strong administrative skills to be applied to management of office files (hard copy and electronic), incoming and outgoing correspondence (including e-mail) and electronic diary
    Ability to work under pressure, autonomously and juggle priorities
    Greatsoft (database system)
    Typing documents accurately without errors
    Excellent/Expert in MS Office suite (including accounting systems)
    High level of precision and attention to detail
    Typing speed of 50 WPM and accuracy (advantage)
    Ability to handle all accounting issues
    Knowledge of company filings and experience of dealing with CIPC
    Flexibility with respect to time & work (will on occasion be required to do work outside office hours)
 Qualifications and Experience
    Matric
    ICSA or CSSA student (ICSA level II minimum)
    Commercial or Corporate Law certificate
    Minimum 5 years’ experience with the company secretarial / corporate governance practice

Work Level Skilled
Type Permanent
Salary Market Related
EE Position Yes
Location Gauteng

APPLICATIONS LINK

Friday, September 7, 2018

Personal Assistant (PA) Jobs To CEO In Durban, Full Time Position For Matriculants


Personal Assistant to CEO Full Time  Durban


You will have the multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and will work well under pressure to meet tight deadlines.

Duties include (but not limited to):
    Drafting of letters/emails
    Preparation of business presentations
    Planning of management meetings
    Organising and preparing documents, preparation of meeting and board papers
    Recording and preparing feedback and outcomes of meetings
    Acting as the first point of contact for the CEO
    Management of email accounts of the CEO
    Managing the diary of the CEO
    Co-ordinating and booking travel arrangements
    Planning and organising events
    Conducting basic research
    Booking travel arrangements
    Company communications

Minimum Job Requirements:
    Strong written and spoken communication skills
    Good organisational and time management skills
    Must be computer literate and have strong MS Office skills
    Good attention to detail
    The ability to use your own initiative
    Minimum 2 years’ experience in similar role
    Maturity to handle a range of situations
    A meticulous and thorough nature
    An ability to work to tight deadlines
    Loyalty and a high level of confidentiality

SUBMIT RESUME & APPLY

Wednesday, September 5, 2018

Secretary Jobs In Pretoria By Adams & Adamas For Diploma & Above Level


Secretary II Vacancy (Pretoria)


Reference Number TMP1808KB04


Duties and responsibilities
    Creation of new Trade Mark records on Patricia
    Preparing Trade Mark forms, certificates, acceptance notices for lodging with the Registrar
    Typing correspondence in response to the Registrar’s queries or official actions
    Filing South African and Foreign recordal and renewal applications
    Capturing of history on computer records
    Attending to accounting matters (re: queries)
    Typing of invoices and credit notes
    Creating and printing Trade Marks listings
    Opening files and dictation typing
    Faxing, filing, photo copying and general office duties
    Sending and receiving e-mails
    Answering telephone calls
    Handling routine correspondence and diarising files

Requirements

Skills and knowledge

    Computer literate in Word and Excel (Microsoft Office)
    Typing speed of 45 - 60 wpm and excellent dictation skills
    Fully conversant and good command in English
    Excellent telephone etiquette
    Ability to work independently, to work under pressure and to use initiative
    Ability to prioritise
    Ability to handle information related to the department with confidentiality
    Good organizational skills
    Ability to work meticulously

 Qualification/s
    Matric
    Secretarial Diploma (an advantage)
    4+ yrs relevant experience as a secretary

Work LevelSkilled
TypePermanent
SalaryMarket Related
EE PositionYes
LocationPretoria

APPLICATIONS LINK

Thursday, August 30, 2018

Personal Assistant Jobs In Sandton, Hill Appointments Advertisement

Executive Personal Assistant to HR Director

 Sandton, Gauteng
R18 000 - R25 000 a month
Permanent
Employer: Hill Appointments

Assist the HR Director with all relevant HR functions

Maintenance of relationship of the HR Head Office Department

Must be efficient in Numbers, PowerPoint

Highly Intelligent Lady - White Lady preferable

Candidate Requirements
Taking minutes in meetings and ensuring that it gets distributed to the necessary parties

Acting as a first point of contact: dealing with correspondence and phone calls

Managing diaries and organizing meetings and appointments, often controlling access to the HR Director

Organising social events for the department

Reminding the Manager of important tasks and deadlines

Typing, compiling and preparing reports, presentations and correspondence

Managing Databases and Filing Systems

Implementing and maintaining procedures / administrative systems

Liaising with staff about important memos

Screening phone calls, enquiries and requests and handling them in an appropriate and professional manner

HR

EXCEL

POWERPOINT

PAYROLL

Knowing how to pull staff compliment reports on Systems
HR Degree
Excellent planning, organising and controlling skills
Ability to trust and rapport with employees and managers

This position reports to: HR DIRECTOR 
Apply before Sunday, October 21, 2018
 Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.

APPLICATIONS LINK

PSIRA Careers In Centurion: Finance Secretariat and Admin Support


Finance Secretariat and Admin Support


Essential criteria: Perform secretarial & administrative duties for the Senior Manager: Finance and Administration 
●Interpersonal and organizational skills are highly required 
●Communication skills both verbal and in writing is essential
 ● Office management skills 
●Computer Literacy
 ●General office administration skills 
●Proficient in excel, PowerPoint, MS Word and Outlook 
●Ability to deal with officials in senior managerial level is essential 
●Ability to use own initiative, multi-task ●Excellent communication and written skills.

Key Performance Areas
Perform secretarial & administrative duties for the Senior Manager: Finance and Administration ●Filing of all documents 
●Answer & respond to telephone enquiries and referring them to relevant departments & screening of the Senior Manager’s calls and take messages 
●Record faxes received on the mail register and sending of faxes
 ●Typing of letters, memos, faxes, affidavits, monthly statistics, monthly operational reports, minutes, agendas, general correspondence, etc 
●Arrange conference rooms for meetings and workshops 
●Taking of minutes during meetings 
●Compile packs and reports for Senior Management and Management 
●Provide secretarial & administrative support within the unit for all general enquiries 
●Provide information to colleague(s) for statistical purposes 
●Arrange refreshments for visitors and functions when necessary 
●Type PowerPoint presentations 
●Consolidate all Business and Finance sub-units reports into one report for PMC, MANCO, AUDIT COMMITTEE, REGULATORY SUB COMMITTEE, EXCO
●Arrange logistics for Auditors ● Assist in compiling and providing information requested by Auditors.

Job Requirements:
Grade 12 certificate and a Secretariat or Financial Administration Diploma coupled with 2 to 3 years’ experience in Financial and Secretariat Support environment 
●Experience in MS Office

Job Type: Permanent
Company Name: Private Security Industry Regulatory Authority
Company Location: Centurion

Application contact details

Call us: 012 003 0500
Contact Person: Deborah Magolo
Application Closing Date: Tuesday, September 4, 2018
Remuneration: R 228 515 basis salary p/a plus benefits
Online Application Form

Wednesday, August 29, 2018

Secretary Jobs In Pretoria, Adams And Adams Vacancies Advertisement


Secretary II Vacancies (Pretoria)


Reference Number
TMP1808KB01
Description

Duties and responsibilities
    Preparing response to general queries. Drafting of routine correspondence and diarising of files;
    Opening files and dicta typing (when necessary);
    Creation of new Trade Mark records on Patricia;
    Preparing trade mark forms and certificates for lodging applications for renewals, assignments and other proprietor changes;
    Preparing global recordal and renewal quotes;
    Updating the internal database (Patricia workflows, history/notes) and scanning in of key documents;
    Ensuring that computer and other records are updated with all changes, e.g. agent changes.
    Communicating with search clerks at South African Trade Marks Office;
    Attending to accounting matters (re:queries);
    Typing of invoices and credit notes;
    Dealing with urgent matters promptly and efficiently and ensuring all urgent tasks are completed timeously
    Assist with Diary files and the preparation of routine dairy correspondence to clients/agents/registries;
    Creating and printing trade mark listings from computer records;
    Maintaining and assisting with renewal and recordal portfolios; and
    E-mailing, faxing, filing, photocopying and general office duties.

Requirements

Skills and knowledge

    A methodical person with good English language skills
    Computer literate in Microsoft Word and Excel
    Typing speed of 60 wpm and excellent dictation skills (Ability to do Dictaphone typing)
    Ability to work independently, to work under pressure and to use initiative
    Ability to prioritise
    Ability to work meticulously
    Good organisational skills
    A minimum of 5 years Legal Secretarial Experience

 Qualification/s
    Matric/ National Diploma or equivalent qualification
    Secretarial Diploma/Certificate (an advantage)

Work LevelSkilled
Type Permanent
Salary Market Related
EE PositionYes
Location Pretoria

APPLICATIONS LINK

Thursday, August 16, 2018

Litigation Secretary Jobs In Pretoria East, Pradz Placements Advertisement


Litigation Secretary Pretoria East


Well established law firm based in Lynwood – Pretoria East URGENTLY requires a Junior / Senior Litigation Secretary to start ASAP. EE position.

Requirements:
• Matric
• Minimum 3 – 5 years’ experience in general litigation (High & Magistrate Court)
• Minimum 50 WPM typing speed
• Must be able to understand and work in AFRIKAANS
• Well - spoken in English
• Dictaphone typing essential
• Lexpro experience
• This is an EE position

Salary: Negotiable based on experience

Job Type: Permanent
Company Name: Pradz Placements
Company Location: Gauteng

Application contact details
Call us: 0828949387
Contact Person: Maud
Application Closing Date: Friday, August 24, 2018
Fax Number: 086 658 4001
Remuneration: Annual salary
Send CV to: [email protected]

Tuesday, August 7, 2018

Financial Secretary Jobs In East London, Cooperative Governance Advertisement

Secretary Finance Vacancy


REF NO: GFMS 14/07/2018 (1 Year fixed term contract)
SALARY : R163 563 R192 666 per annum (Level 05) plus 37% lieu of benefits
CENTRE : East London
CLOSING DATE : 17 August 2018

REQUIREMENTS :
B.

Degree/ National Diploma (NQF 6) in Secretarial/ Office Administration/ Office Management with 2 years working experience as a Secretary or in Office management.
At least 1 year experience supporting in a Finance environment.
Competencies: Creative Thinking.
Problem Solving.
Team Player.
Ability to work with minimal supervision.
take initiative.

DUTIES :
Render administrative support.
Provide secretarial/receptionist support service to the Senior Managers.
Provide support for Unit Managers.

ENQUIRIES:

can be directed to Mrs P. Mbewu at 043-731 2980/043 731 1249

APPLICATIONS:
Applications can be forwarded through one of the following options:

Post to:

The Head of Department:

Cooperative Governance & Traditional Affairs; Private Bag X0035, Bhisho, 5605 or Hand Delivery:

Department:
Cooperative Governance & Traditional Affairs; Tyhamzashe Building; Foyer Bhisho.

Friday, July 20, 2018

Admin Typist Jobs In Gauteng & Other Pronvince Of South Africa

Typist Job Vacancie In Chief Justice Office


OFFICE OF THE CHIEF JUSTICE
REF NO: 2018/246/OCJ
SALARY : R136 800 R161 148 per annum. The successful candidate will be required to sign a performance agreement.
CENTRE : Mahikeng High Court
CLOSING DATE : 27 July 2018

REQUIREMENTS :
Grade 12 or equivalent qualification.
Minimum typing speed of 35 wpm.
An appropriate word processing course successfully completed.
shortlisted candidates will be required to pass a typing test.
Skills and Competences.
Computer Literacy (MS Word).
Accuracy and attention to detail.
Ability to work under pressure

DUTIES :
Type reports.
appeals.
court orders.
reviews.
minutes.
circulars.
and memorandums and general correspondence.
attend to queries and perform any other administration duties as allocated.

APPLICATIONS:
National Office Midrand and Constitutional Court:

Quoting the relevant reference number, direct your application to:
The Director:

Human Resources, Office of the Chief Justice, Private Bag X10, Marshalltown, 2107. For the attention of HR Directorate. Applications can also be hand delivered to the Office of the Chief Justice, Human Resource Management, 188 14th Road, Noordwyk, Midrand, 1685. Enquiries Ms L Mothemane (010) 493 2500 Kwazulu-Natal:

Quoting the relevant reference number, direct your application to:
The Provincial Head, Office of the Chief Justice, Private Bag X54372, Durban, 4000, or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 1st floor, 2 Devonshire place, off Anton Lembede Street:

Enquiries:

Ms L Marrie (031) 372 3167 Gauteng:

Quoting the relevant reference number, direct your application to:

The OCJ Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000 or hand deliver applications to, 12th floor, Cnr Pritchard and Kris Street, Johannesburg. Enquiries:

Ms T Mbalekwa (011) 335-0404. Eastern Cape:

Quoting the relevant reference number, direct your application to:
The OCJ Provincial Head, Office of the Chief Justice, Private Bag X1, Vincent, 5247, East London, or hand deliver applications to, Office of the Chief Justice Provincial Service Centre, 59 Western Avenue, Sanlam Park Building, 2nd Floor Vincent, East London Enquiries:

Mr S Mponzo (043) 7265217. Western Cape:

The OCJ Provincial Head, Private Bag X9020, Cape Town 8000. Applications can also be hand delivered to, Office of the Chief Justice Provincial Service Centre, 30 Queen Victoria Street, Cape Town. Enquiries:

Ms M Baker (021) 469 4000 Supreme Court of Appeal and Bloemfontein High Court :

Quoting the relevant reference number, direct your application to The OCJ Provincial Head, Office of the Chief Justice, Private Bag x20612, Bloemfontein, 9300 or hand delivered applications to The Free State High Court, Corner President Brand and Fontein Streets, Enquiries:

Ms M Luthuli (051) 406 8191 North West:

Quoting the relevant reference number, direct your application to:

The OCJ Provincial Head, Office of the Chief Justice, Private Bag X 2033, Mmabatho, 2735 or hand deliver applications to 22 Molopo Road, Ayob Gardens:

Mafikeng, Enquiries:

Mr L Moetanalo (018) 3977065 Polokwane:

Quoting the relevant reference number, direct your application to:
The OCJ Provincial Head, Private Bag X9693, Polokwane, 0700, or hand deliver applications to the Office of the Chief Justice Service Centre, High Court of South Africa, Limpopo Division, 36 Bichard and Bodenstein street Polokwane, 0699.Enquiries:

Ms E Kotze:

(015) 230 4051 Northern Cape:

Quoting the relevant reference number, direct your application to:

The OCJ Provincial Head, Office of the Chief Justice, Private Bag x5043, Kimberley, 8300 or hand deliver applications to High Court, Sol Plaatje Drive, Room B107,Kimberley. Enquiries:

Ms S Ruthven (053) 807 2733.