Showing posts with label PROCUREMENT OFFICER. Show all posts
Showing posts with label PROCUREMENT OFFICER. Show all posts

Thursday, December 6, 2018

Procurement Clerk Jobs In Kzn By MANCOSA (Contract Jobs In Durban)


CORE FUNCTIONS INCLUDE
• Evaluate suppliers based on cost, quality, service, availability, reliability,
• Complete purchase requisition form and obtain required approval to procure as per Delegation,
• Place orders with vendors and notify unsuccessful ones,
• Maintain and update purchase records / registers to ensure that they are complete and up to date,
• Resolve delivery and billing problems,
• Manage vendor’s data,
• Communicate regularly with lead, purchasing and quality,
• Ability to receive shipments from both internal and external suppliers,
• Assisting with the coordination of documentation of Procurement and Finance,
• Assist with supplier invoice allocations and Finance dept with various adhoc tasks,
• Make sure goods/services are procured from the correct budget code and within the approved budget amount Requirements,

QUALIFICATIONS
• National Diploma/Certificate in Supply Chain Management/ Logistic or relevant NQF 5 level
• Procurement or Technical experience will be an advantage

EXPERIENCE
• At least 2 years’ experience in a similar role

COMPETENCIES AND SKILLS
• Proficiency with Microsoft Office Suite (Excel Word, Power Point and MS Project
• Good Communicator with strong presentation and negotiations skills
• Advanced industry, customer and product knowledge
• Advanced knowledge of key supply chain concepts and business objectives, processes and strategies
• Extensive knowledge related to Supply Chain Management.

ADDITIONAL REQUIREMENTS
• Must be able to work weekends and overtime when necessary

Application contact details
Application Closing Date: Tuesday, December 11, 2018
Send CV: [email protected]

Wednesday, October 31, 2018

Imperial Group Vacancies Kempton Park, Procurement Administrator Position

Procurement Administrator | Europcar | Jetpark, Bokburg Jhb

Branch/Department    Jet Park
Company    Car Rental Divison
Job Type Classification    Permanent
Location - Town / City    Kempton Park
Location - Province/Area    Gauteng

Job Description   
Are you a young and vibrant individual with strong administration skills and eager to jump start your career? Are you passionate about administration but yet seek a role with diversity? Then this position at our Jet park branch as a Administrator: Procurement would be the ideal stepping stone in your career.

Position Overview  
The purpose of this role is to effectively control loses as well as increase recovers through the management of the procurement process and capturing of data as well as orders.
Specific Role Responsibilities    Job Outputs
• Issue orders upon the receipt of quotes within a timely manner.
• Update data on the relevant systems in accordance with the company process and procedures.
• Capture and release order in accordance with the company process.
• Resolve procurement related queries within the specified timeframe and escalate the matter where necessary.
• Receipt up on notification received of the completed job.
• Ensure all procurements related documentation is scanned once all related systems have been updated.
• All other varied and general administrative duties not specified.
Qualifications and Experience    Minimum Experience
• 1 years of relevant administration experience

Minimum Qualification
• Grade 12

Preferred Qualification
• Secretarial or business administration qualification.

Minimum Requirement
• Valid unendorsed driver’s license
• Computer literacy with high level of accuracy
Skills and Personal Attributes    Competencies
• Administration skills – highly proficient
• Task/priority management skills
• Attention to Detail – highly proficient
• Accuracy – highly proficient
• Communication skills, including telephone skills
• Business Understanding
• Organising skills
• Able to communicate professionally at multiple levels.
• Time management, including the ability to respond to and resolve queries and issues in minimum time.
• Problem solving and query resolution.
• Team player
• Negotiation and conflict skills
• Work under pressure
• Planning, control, and monitoring skills.
• Interpretation and information capturing skills.

Personal attributes
• Project a professional, mature and positive image during all interactions.
• Friendly but firm and maintain emotional control with all business dealings.
• Resilient
• Able to work independently
• Team player
Closing date: 2018/11/01

APPLICATIONS LINK

Wednesday, August 1, 2018

Procurement Coordinator Jobs In Cape Town, Stortech Vacancy Advertisement


Transactional Procurement Service Co-Ordinator


SUMMARY AND PRIMARY OBJECTIVES

A Transactional Procurement Service Coordinator is responsible
• Responsible for the administrative processes and operations (request handling, ordering, tracking, receipting) related to procurement of goods and services from suppliers

SCOPE OF WORK: DELIVERABLES, RESPONSIBILITIES AND ACTIVITIES
• Procurement of IT Capex & Small Items: Major Centres
• Procurement of IT Capex & Small Items: Regions
• Processing of purchase requests
• Updating the CMDB correctly
• Actioning Incidents received timeously
• Assigning calls to the stores as per the process
• Liaising with approvers on outstanding approvals
• Regular feedback to users
• Vendor liaison relating to ETA's for quotes and deliveries
• Receiving and storage of DACs and invoices
• Raising and Managing PO's
• Processing of DAC's and Invoices
• Vendor liaison relating to purchase orders, DACs, receipts and invoices
• Internal liaison relating to purchase orders, DACs, receipts and invoices
• Attend client meetings where/when required and as instructed by Operations Manager
• Report all escalations to Operations Manager
• Assist Operations Manager with trend analysis and reporting

Job Requirements:
1. Qualifications and Experience Requirements
Job Knowledge:
• Knowledge of ITILv2 and/or ITILv3
• Knowledge MS Office(essential)
• Knowledge of Asset Management

Job Related Skills:
• Administration
• Computer applications
• Problem Solving & Analysis
• Analytical thinking
• Decision making
• Assertiveness
• Communication , Verbal & Written

Job Experience:
• 2 - 3 years’ experience in Administration (Essential)
• 2 - 3 years’ experience in Customer Support or Service Environment (Essential)

Education:
• Matric/Grade 12 (Essential)
2. Personal Attributes and Skills Required
• Ability to think and interact logically
• A natural curiosity
• The ability to work in a team and to be proactive around self-learning
• The ability to work under pressure and to tight deadlines
• Willingness to assist with additional tasks given to the team
• Interpersonal skills
• Good judgment skills
• Good communication skills
• Behavioral traits such as attitude, motivation and time management

(NB: Should you not hear from us within 2 weeks after the closing date, please consider your application unsuccessful)

Job Type: Permanent
Company Name: Stortech
Company Location: Cape Town

Application contact details
Application Closing Date: Tuesday, July 31, 2018
Remuneration: Not Specified
Send CV to: [email protected]

Thursday, July 5, 2018

GWK Kimberly Vacancies, Lucerne & Animal Feeds Procurement

Lucerne & Animal Feeds Procurement - GWK Trading in Jan Kempdorp  


The position as Lucerne & Animal Feeds Procurement at GWK Trading in Jan Kempdorp is vacant.


Core tasks:
Managing strategic goals;

Management of customer service and relationships;

Financial management;

Purchases & sales of lucerne & animal feed;

Marketing;

Facilitate information transfer;

Act GWK Ambassador.


Requirements:
The ideal candidate must have a relevant Agricultural Degree / Diploma.

The ideal candidate must have 5 years relevant experience.


If you are a suitable candidate, who can make a difference in this innovative agribusiness, please send your CV to GWK Talent Management before or on 19 July  2018 by fax (086 501 2935) or e-mail ([email protected]).

Applicants, who do not receive a response within 14 days after the closing date for applications, may assume that their applications were unsuccessful. 

All vacancies may be viewed on GWK's website at www.gwk.co.za.

GWK strives for equal opportunities in accordance with its employment equity guidelines.

Kind regards

TALENT ACQUISITION

Wednesday, July 4, 2018

Dupont South Africa Vacancies, Procurement Leader In Gauteng


Procurement Leader Centurion, Gauteng


Job Description
Want to make a difference in our world by meeting the challenges of feeding and powering a growing planet?
Enjoy a challenging and fulfilling career with an international employer. Pioneer Hi-Bred International has business operations in more than 90 countries, and is committed to increasing food production with high quality Pioneer brand products and agronomic knowledge that maximizes agricultural productivity. By combining conventional and advanced plant genetics, Pioneer is delivering solutions to help meet the needs of a growing population’s demand for agricultural seed.

The Procurement Leader is responsible for developing and implementing sourcing strategy and plans to improve competitive position and achieve business goals. The Procurement Professional should be recognized internally and externally as an expert on the supply chain for the commodities under his/her direct responsibility. This position requires an understanding of the technology life cycle, specifications, scopes of work, timing, quantity leverage, regional laws and practices, market dynamics and drivers, supplier capability and best sourcing practices to develop and implement competitively advantaged sourcing plans.

Key responsibilities:
• Develop category management strategies for commodities to improve the organizations competitive position,
• Negotiate, prepare and execute procurement agreements by:

 (1) understanding implications of contract language collecting demand forecast from each business,

(2) understanding quality, responsible care and supply chain impacts,

(3) understanding industry supply/demand dynamics, labor/market rates and applying to sourcing strategies

(4) understanding regulatory drivers which are key to the supply chain and

(5) understanding price history and drivers,
• Evaluate mix of “in-house” versus 3rd party service providers,
• Apply procurement tools, practices, and systems to enable efficient negotiations,
• Create and implement procurement strategy,
• Develop strong partnerships with the Organizations business leadership and work with the global business and regions to understand and analyze needs, identify supply alternatives and select reliable global suppliers to deliver high quality and lowest cost products and services,
• Develop strong partnerships with suppliers and create access at the highest levels of our suppliers’ management,
• Develop and drive performance to ensure all Organizatio's business needs are being met. Benchmark externally to ensure quality, price, service and procurement processes meet world class standards.
• Participate in industry groups and functions to better understand how others are applying sourcing competencies for assigned commodities and, where applicable, to influence industry rules, practices and regulations.

Job Qualifications

Key Requirements:

• Higher technical or business degree,
• Strong knowledge of sourcing and logistics best practices, policies and legal contracting,
• Experience in procuring direct materials (raw materials/ energy/packaging/ external manufacturing) or indirect services is required,
• Previous experience in such industries like agriculture / biotechnology / chemicals / pharmaceuticals or food would be a plus,
• Experience with and knowledge of commodity markets,
• Able to work independently in a matrix organization,
• Strategic thinking capability and extensive negotiations experience,
• Strong influence skills,
• Strong leadership and team building skills,
• High ethical standards,
• Demonstrated ability to generate annual savings,
• Excellent computer skills - especially Excel, PowerPoint, Sharepoint and other MS package with the ability to analyse, manipulate, and parse data quickly and effectively,
• Excellent communications skills; both oral and written for communication at all levels of the organization,
• This position will report to the Europe, Middle East and Africa Regional Sourcing Leader;


About DowDuPont
DowDuPont (NYSE: DWDP) is a holding company comprised of The Dow Chemical Company and DuPont with the intent to form strong, independent, publicly traded companies in agriculture, materials science and specialty products sectors that will lead their respective industries through productive, science-based innovation to meet the needs of customers and help solve global challenges. For more information, please visit us at www.dow-dupont.com.

The positions represented by this job posting are aligned to one of the three divisions, Agriculture, Materials Science or Specialty Products, which are expected to separate from DowDuPont into stand-alone public companies. Information on the division alignment will be provided during the recruitment process.
APPLICATIONS LINK

Friday, May 25, 2018

The Rural Energy Agency (REA) Jobs Vacancies, Ajira Mbalimbali 31

 UNITED REPUBLIC OF TANZANIA
 PRESIDENT’S OFFICE PUBLIC SERVICE RECRUITMENT SECRETARIAT


Ref.No.EA.7/96/01/J/134
23rd May, 2018

VACANCIES ANNOUNCEMENT

On behalf of Rural Energy Agency (REA), President’s Office, Public Service Recruitment Secretariat invites qualified Tanzanians to fill 31 vacant posts as mentioned below;

1.0 INTRODUCTION:

RURAL ENERGY AGENCY (REA)

Rural Energy Agency (REA) is an Autonomous Body under the Ministry of Energy and Minerals of the United Republic of Tanzania. Its main role is to promote and facilitate improved access to modern energy services in rural areas of Mainland Tanzania. REA became operational in October 2007.
REA Vision: Transformation of rural livelihoods through provision of modern energy services.

REA Mission: To promote and facilitate availability and access to modern energy services in rural Mainland Tanzania.

1.1 DIRECTOR OF HUMAN RESOURCE AND ADMINISTRATION (1 POST) (RE-ADVERTISED) - 1 POST

1.2 REPORTS TO: DIRECTOR GENERAL

1.3 DUTIES AND RESPONSIBILITIES
i. Advises the Director General on Human Resource Development and Administration issues such as recruitment, capacity building, Succession planning, labour relations, retention, motivation, performance management and welfare;
ii. Recommends and reviews human resources policies and regulations in support to fulfil the mandate of the Agency;
iii. Ensures a conducive working environment in the Agency;
iv. Develops, reviews and provides data support and up-date records on various human resources information systems;
v. Carries out human resource planning to determine supply and demand for staffing in the Agency in collaboration with stakeholders in the Agency;
vi. Coordinates implementation of open Performance Review and Appraisal System (OPRAS), assesses appraisal results and prepares implementation reports;
vii. Coordinates and administers employees’ salaries, incentives, terminal benefits and other entitlements and ensures compliance with statutory requirements;
viii. Coordinates facilitation of orientation/induction programs for new employees in the Agency;
ix. Coordinates preparation and implementation of training and development programmes;
x. Facilitates employee relations and welfare including health, safety, sports and culture;
xi. Ensures ethical conducts including prevention of corrupt practices among staff in the Agency;
xii. Implements diversity issues including disability and HIV/AIDS; xiii. Coordinates implementation of Client Service Charter; and xiv. Performs any other duties as may be assigned by the supervisor.

1.4 QUALIFICATION AND EXPERIENCE
i. Master Degree either in Public Administration, Human Resources Management or other related fields;
ii. Good understanding and knowledge of Employment and Labour Relations Act, Regulations and Guidelines;
iii. Strong leadership and interpersonal skills with the ability to manage team work;
iv. At least ten (10) years relevant work experience of which five (5) must be in a Managerial position in a reputable organisation; and
 v. Must be computer literate with a good knowledge of at least one Human Resources Information System application software package

1.5 Employment Terms:
Contract of five (5) years – renewable based on performance

2.0 POSITION : PROJECT ENGINEER (10 POSTS)

2.1 DIVISION : TECHNICAL SERVICES
2.2 REPORTS TO : PROJECTS MANAGER

2.3 DUTIES AND RESPONSIBILITIES
i. Assistance in project identification, Planning, supervision and appraisal;
ii. Assist in carrying out feasibility studies to determine the viability of potential projects;
iii. Assist in undertaking market and technology studies to assess the viability of projects and the existence of markets;
iv. Provide assistance and support in designing and technology selection of modern rural energy projects;
v. Plan, conduct and supervise rural socio-economic surveys to collect baseline data in order to gauge trends and assess the need for energy access in the rural areas and determine opportunities for modern rural energy;
vi. Assist in mobilization of communities, private sector and micro-finance institutions to invest in modern rural energy projects;
vii. Support and assist in designing appropriate project management procedures for the running of Renewable Energy projects on a sustainable basis; and
viii. Perform any other duties as may be assigned by his/her superiors

2.4 QUALIFICATIONS AND EXPERIENCE
i. Bachelor of Science either in Electrical Engineering, Renewable Energy, ElectroMechanical Engineering, Mechanical or equivalent qualification from recognized institutions;
ii. Masters in Engineering will be an added advantage;
iii. Must have experience in construction or supervision of energy projects; and
iv. Must have Experience in Project Management.

3.0 POSITION : LEGAL AFFAIRS OFFICER (2 POSTS)

3.1 REPORTS TO : LEGAL AFFAIRS MANAGER

3.2 BASIC FUNCTION:
Responsible for the implementation of the Mission and Vision of the Rural Energy Agency (REA) as well as its strategic direction, operations and overall functions, as stipulated in the Rural Energy Act.

3.3 DUTIES AND RESPONSIBILITIES:
i. Assist in Planning, coordinating and administering legal activities of the Rural Energy Agency (REA);
ii. Representing the Agency in courts of law, quasi judiciary bodies and administrative tribunals;
iii. Assist in providing legal advice to all organizational components of the fund and REA;
iv. Assist in the Drafting, reviewing, and interpretation of Contracts, Agreements and other Legal documents as to their legal sufficiency and protection of the interests of the REA and the Fund;
v. Assist in Provision of corporate secretarial services; and
vi. Perform other duties as may be assigned by his/her Superior.

3.4 QUALIFICATIONS AND EXPERIENCE REQUIRED
i. Bachelor of Laws (LLB Degree);
ii. A Minimum of five (5) years working experience in a reputable organization;
iii. Master’s degree will be an added advantage; and
iv. Must be registered as an Advocate of the High Court.

3.5 POSITION : PROCUREMENT OFFICER (2 POSTS)


3.6 DUTIES AND RESPONSIBILITIES
i. Assist in the preparation and updating of the procurement plans in respect of procurement of goods, works or consultancy services;
ii. Assist in preparation of bidding documents (including technical specification and selection criteria) for issuance to bidders;
iii. Assist in issuing bidding documents to bidders and preparation of clarifications and/or addenda to queries raised by bidders;
iv. Assist in the coordination of evaluation of tenders including quotations for procurement works and goods or consultancy services;
v. Assist in providing inputs to bid evaluation and review of bid evaluation reports prior to submission to the Tender Board for approval of award recommendations;
vi. Assist in organizing Public Tender opening and preparation of minutes of tender opening session;
vii. Assist in ensuring that bids and performance securities are kept in safe custody;
viii. Assist in ensuring that records of procurement proceedings are properly maintained;
ix. Assist in maintenance of proper records of goods received, their quality and quantity, compliance with contract specifications and proper accounts of receipts;
x. Assist in establishment of internal controls to ensure appropriate use of all consumables and ensure periodic replenishment of the consumables; and
xi. Perform other duties as may be assigned by the Head of Procurement Management Unit. 3.7

QUALIFICATIONS AND EXPERIENCE
i. Holder of a Degree or equivalent either in Economics, Finance, Materials or Supplies from a recognized Institutions;
ii. Masters degree will be an added advantage; and
iii. Must be registered by the Procurement and Supplies Professional and Technicians Board (PSPTB) (CSP or equivalent qualifications);

4.0 POSITION : INTERNAL AUDITOR (1 POST)

4.1 REPORTS TO : CHIEF INTERNAL AUDITOR

4.2 DUTIES AND RESPONSIBILITIES
i. Assists in planning, coordinating, directing and administering of the internal audit programs of the Rural Energy Agency;
ii. Assists in performing financial management auditing to ensure compliance with policies, procedures and guidelines whether the Fund’s resources are utilized in accordance with the policies and procedures of the Rural Energy Fund;
iii. Assists in advising Management on improvements needed in the area of organizational structures, policy guidelines, administrative procedures, performance measures and systems of operation in light of management problems discovered through audit investigations;
iv. Assists in liaising with external auditors and facilitate the smooth conduct of audits;
v. Assists preparation of annual budget and work programs of the Audit Section and submit periodic performance report; and
vi. Performs any other duties as may be assigned by superiors.

4.3 QUALIFICATIONS AND EXPERIENCE
i. Bachelor Degree either in Financial Management, Economics, Planning or Accounting and a holder of CPA (T) or its equivalent;
ii. Masters degree will be an added advantage;
iii. Must be computer literate; and
iv. A Minimum of Five (5) years of successful and proven experience in a relevant position

5.0 POSITION: PROJECTS PLANNING AND RESEARCH OFFICER (1 POST)

5.1 REPORTS TO: PROJECTS PLANNING AND RESEARCH MANAGER

5.2 DUTIES AND RESPONSIBILITIES

i. Assist in undertaking energy projects planning for the Rural Energy Agency;
ii. Assist in Overseeing implementation of national electrification investment prospectus and rural electrification master plan;
iii. Assist in coordination and preparation of project’s concept notes and proposals to solicit financing from various partners;
iv. Assist in designing projects implementation modalities in collaboration with other departments of the Agency;
v. Assist in identifying researchable areas relevant for enhancing performance of rural energy interventions;
vi. Assist in developing and ensuring implementation of Medium and Long term research agenda for the Agency;
vii. Assist in publishing and dissemination of research reports; and
viii. Performs any other duties as may be assigned by the supervisor.

5.3 QUALIFICATIONS AND EXPERIENCE
i. Bachelor Degree either in Electrical, Mechanical or Engineering Management or its equivalent;
ii. Masters degree will be an added advantage;
iii. Minimum of five (5) years of successful and proven experience in a relevant position in a reputable organization;
iv. Knowledge in renewable energy technologies will be an added advantage; and
v. Computer literate

6.0 POSITION: QUALITY ASSURANCE OFFICER (1 POST)

6.1 REPORTS TO: QUALITY ASSURANCE MANAGER

6.2 DUTIES AND RESPONSIBILITIES

i. Assist in Developing and implementing REA quality assurance policies, procedures, standards and specifications;
ii. Assist in ensuring compliance with national and international quality standards in rural energy projects and reporting;
iii. Assist in carrying out project internal controls;
iv. Assist in formulating quality assurance frameworks for rural energy project activities ; and v. Performs any other duties as may be assigned by the supervisor.

6.3 QUALIFICATIONS AND EXPERIENCE
i. Bachelor Degree either in Electrical or Mechanical Engineering;
ii. Masters degree will be an added advantage;
iii. Experience in standards development, quality assurance and quality management;
iv. Experience in business, financial and project analysis;
v. Must have experience in energy sector;
vi. Computer literate; and
vii. At least three (3) years work experience in similar field.

7.0 POSITION: RESOURCE MOBILISATION OFFICER (1 POST)

7.1 REPORTS TO: RESOURCE MOBILISATION MANAGER

7.2 DUTIES AND RESPONSIBILITIES

i. Assist in mobilizing funds for REF from different sources;
ii. Assist in the collection of levies;
iii. Assists in following up remittances from the Government;
iv. Assists in preparation of periodic reports on resource mobilization; and
v. Performs any other duties as may be assigned by the supervisor.

7.3 QUALIFICATIONS AND EXPERIENCE

i. Bachelor Degree either in Business Administration majoring in Marketing or Finance, Economics, Planning, Accounting, Finance or a related field;
ii. Masters degree will be an added advantage;
iii. A minimum of 3 years’ experience in financial management and analysis;
iv. Experience in fund raising activities;
v. Computer literate with good knowledge in the use of at least one cash flow forecasting application software;

8.0 POSITION : DRIVER (4 POSTS)

8.1 DIVISION : FINANCE &ADMINISTRATION
8.2 REPORTS TO : ADMINISTRATION OFFICER

8.3 DUTIES AND RESPONSIBILITIES

i. Driving Agency Cars for Official duties;
ii. Ensure that the assigned vehicle in good running condition and is parked in a safe place when not in use;
iii. Report to the Supervisor on the condition of the vehicle and roadworthiness;
iv. Perform daily inspection of the vehicle;
v. Report promptly any detected fault or defect on the motor vehicle;
vi. Ensure that the security of vehicle is safeguarded all the time;
vii. Maintain vehicle logbook accurately and timely;
viii. Dispatching mails and Parcels;
ix. Drive employees to different places to undertake official duties; and
x. Perform any other duties as may be assigned by his/her superiors

8.4 QUALIFICATIONS AND EXPERIENCE

i. Certificate of Secondary Education; ii. Basic Driving Course Certificate
iii. Class C Driving License;
iv. Certificate in Motor Vehicle Mechanics ”Trade Test Grade III” or Level 1 from VETA will be an added advantage; and Minimum of five (5) years working experience.

9.0 POSITION : CASHIER (1 POST)

9.1 REPORTS TO : FINANCE MANAGER

9.2 DUTIES AND RESPONSIBILITIES

i. Maintain Cash Books;
ii. Facilitate payment according to the Financial Regulations;
iii. Prepare payment vouchers and revenue receipts;
iv. Maintain various accounting records;
v. Reconciliation of imprest, advances, deposits and bank accounts ; and
vi. To carry out any other activities or functions as prescribed by the superior.

9.3 QUALIFICATIONS AND EXPERIENCE

Holder of a Diploma either in Accounting or Finance plus a Minimum of three (3) years work experience.

10.0 POSITION: TRAINING AND CAPACITY BUILDING OFFICER (1 POST)

10.1 DIVISION: MARKET DEVELOPMENT AND TECHNOLOGY
10.2 REPORTS TO : TRAINING AND CAPACITY BUILDING MANAGER

10.3 DUTIES AND RESPONSIBILITIES
i. (Assists in conducting needs assessment/surveys for determining the training and capacity building needs of the various stakeholders, project champions to enhance their capacity in project implementation and management of REA projects;
ii. Assists in providing inputs in the preparation of comprehensive appropriate training packages to meet the needs of the various stakeholders and project sponsors and champions;
iii. Assists in organizing and conducting training and workshops in project preparation, management and administration to upgrade the skills and management capabilities of project champions and stakeholders to ensure project sustainability;
iv. Assists in the outsourcing and contracting training and capacity building activities to specialized and competent organizations;
v. Assists in ensuring that training and capacity building activities are carried out in accordance with the policies;
vi. Assists in evaluating training programs and capacity building activities and take necessary measures to rectify any weaknesses and short comings;
vii. Assists in providing inputs in the preparation of short, medium and long term training and capacity building plans and supervise all training and capacity building program covered by the training plan;
viii. Assists project champions and stakeholders to develop the necessary institutional capacity required to take over the management of training activities; and
ix. Performs any other duties as may be assigned by his/her superiors.

10.4 QUALIFICATIONS AND EXPERIENCE
i. Bachelor Degree either in Electrical, Electromechanical Engineering, Renewable Energy or Engineering Management;
ii. Masters degree will be an added advantage;
iii. Knowledge and experience in the Energy Sector will be an added advantage;
iv. Must be computer literate; and
v. A Minimum of five (5) years of successful and proven experience in a relevant position in a reputable organization.

11.0 POSITION: PUBLIC RELATIONS MANAGER (1 POST) (RE-ADVERTISED)

11.1 REPORTS TO: DIRECTOR GENERAL

11.2 DUTIES AND RESPONSIBILITIES
i. Promotes, educates and informs the public on the Agency’s activities as well as undertaking complaints handling activities;
ii. Provides advice to the Agency on matters related to public relations;
iii. Markets different technologies;
iv. Plans, develops and implements public relations strategies;
v. Liaises with and answer inquiries from media, individuals and other organizations;
vi. Writes and edits in-house magazines, case studies, speeches and articles;
vii. Prepares and supervises the production of publicity brochures, handouts, fliers, booklets, posters, newspapers, banners and direct mail;
viii. Plans and implements awareness activities through media, trade fairs, workshops and exhibitions;
ix. Coordinates press briefings for the REA;
x. Handles customer complaints and queries;
xi. Engages in dialogue with the public as well as media on issues concerning the Agency;
xii. Provides input in updating REA information in the website; and
xiii. Performs any other duties as may be assigned to him/her by his/her superiors.

 11.3 QUALIFICATIONS AND EXPERIENCE
i. Masters degree in Mass Communication or equivalent qualification from a recognized University/institution;
ii. Excellent writing & Communication skills, Fluency in written and spoken English and Swahili; and at least eight (8) years relevant work experience of which three (3) must be in a senior position.

12.0 LEGAL OFFICER II (1 POST)

12.1 DUTIES AND RESPONSIBILITIES
i. Prepare documents and correspondences of assigned cases;
ii. Deal with all legal routine correspondences and Draft appropriate legal documents and forms;
iii. Follow up on documents and proceedings in courts on time;
iv. Offer Legal Opinions to the institutions legal counsel in all legal matters; and
v. Perform other duties as may be assigned by one's reporting officer.

12.2 QUALIFICATION AND EXPERIENCE
Bachelor of Law plus one (1) year internship and completing training in Law School.

13.0 RECORDS MANAGEMENT OFFICER (2 POSTS)

13.1 POSITION : RECORDS MANAGEMENT O F F I C E R
13.2 DIVISION : ADMINISTRATIVE SERVICES
13.3 APPOINTING AUTHORITY: THE BOARD OF DIRECTORS
13.4 REPORTS TO: ADMINISTRATIVE OFFICER 1

3.5 BASIC FUNCTION:
Responsible for the implementation of the Mission and Vision of the Rural Energy Agency (REA) as well as its strategic direction, operations and overall functions, as stipulated in the Rural Energy Act.

13.6 DUTIES AND RESPONSIBILITIES:
i. Sorting of information and documents for filling according to database & record managements system protocols;
ii. Classify & coding information and documents according to database and records management system;
iii. Updating and modifying records database and system;
iv. Filling information and documents in database and maintain accurate records of documents orders and movement;
v. Fill records requests for users by retrieving files from database, systems and archives;
vi. Recording files and documents movement;
vii. Labelling storage locations & assembling and labelling of new files;
viii. Remove and archive inactive or outdated files; and
ix. Perform any other duties as may be assigned by his/her superiors.

13.7 QUALIFICATION AND EXPERIENCE
Bachelor Degree or Advanced Diploma in Records Management and Archive plus two years working experience in the same field and Computer Literacy.

14.0 POSITION: DIRECTOR OF MARKET DEVELOPMENT AND TECHNOLOGIES (1 POST)

14.1 REPORTS TO: DIRECTOR GENERAL

14.2 DUTIES AND RESPONSIBILITIES
i. Provides strategic direction and leadership in market development and promotion of modern energy technologies and promotes private sector participation in the modern energy supply;
ii. Enhances private sector engagements, participation and collaborations for increased uptake of modern energy technologies;
iii. Develops strategies for marketing of modern energy technologies;
iv. Coordinates capacity building of stakeholders, project champions to enhance their capacity in project implementation and management of modern energy projects;
v. Facilitates project developers to access funds for project implementation;
vi. Manages the Agency’s database and Energy Management Information System (EMIS) development;
vii. Facilitates environmental and social impact assessment (ESIA);
viii. Develops and implement Information Technology Strategy for the Agency; and
ix. Performs any other duties as may be assigned to him/her by his/her superiors.

14.3 QUALIFICATIONS AND EXPERIENCE

i. Masters of Science (MSc) either in Energy Development Engineering, Project Management or any other related fields;
ii. Must have experience in energy sector;
iii. Strong leadership and interpersonal skills with the ability to manage team work; and
iv. At least ten (10) years relevant working experience of which five (5) must be in a managerial position.

14.4 Employment Terms:

Contract of five (5) years renewable based on performance.

15.0 POSITION: PLANNING AND RESEARCH OFFICER (1 POST)

15.1 REPORTS TO: PROJECT PLANNING AND RESEARCH MANAGER

15.2 DUTIES AND RESPONSIBILITIES
i. Assist in undertaking energy projects planning for the Rural Energy Agency;
ii. Assist in Overseeing implementation of national electrification investment prospectus and rural electrification master plan;
iii. Assist in coordination and preparation of project’s concept notes and proposals to solicit financing from various partners;
iv. Assist in designing projects implementation modalities in collaboration with other departments of the Agency;
v. Assist in identifying researchable areas relevant for enhancing performance of rural energy interventions;
vi. Assist in developing and ensuring implementation of Medium and Long term research agenda for the Agency;
vii. Assist in publishing and dissemination of research reports; and viii. Performs any other duties as may be assigned by the supervisor.

15.3 QUALIFICATIONS AND EXPERIENCE

i. Bachelor Degree either in Electrical Engineering, Mechanical Engineering or Engineering Management or its equivalent;
ii. Masters degree will be an added advantage;
iii. Minimum of five (5) years of successful and proven experience in a relevant position; iv. Knowledge in renewable energy technologies is an added advantage; and
v. Computer literate

16.0 POSITION : DIRECTOR OF TECHNICAL SERVICES

16.1 DIVISION : TECHNICAL SERVICES
16.2 APPOINTING AUTHORITY : THE BOARD OF DIRECTORS
16.3 REPORTS TO : DIRECTOR GENERAL

16.4 BASIC FUNCTION:

Responsible for the implementation of the Mission and Vision of the Rural Energy Agency (REA) as well as its strategic direction, operations and overall functions, as stipulated in the Rural Energy Act.

16.5 DUTIES AND RESPONSIBILITIES:
i. Oversee the technical aspects of procurement of the services of consultants and contractors;
ii. Work closely with the financial sector to promote modern rural energy financing that will support the REF’s own lending activities;
iii. Act as the focal point for coordination between REA, REB, consultants, private investors contractors, and other stakeholders;
iv. Advising REA and Board on all aspects of the energy projects;
v. Work closely with project manager and project officers in appraising projects and ensuring their preparation for REB approval;
vi. Work closely with the training and capacity building manager to develop both inhouse (internal) and external training and capacity building programs;
vii. Liaise closely with international donors and non-governmental organizations to promote the REF and generate support for the rural energy program;
viii. Perform other duties as may be assigned by the Director General.

16.6 QUALIFICATION AND EXPERIENCE
i. Holder of Masters Degree in engineering (energy related);
ii. Related education and training (such as electrical, hydro or industrial engineering, construction management, etc);
iii. Familiarity with engineering standards for energy projects in Tanzania;
iv. Computer literacy will be required; and
v. A minimum of ten (10) years of relevant experience in energy projects;

GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania of not more than 45 years of age except for those who are in public service;
ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
iii. Applicants should apply on the strength of the information given in this advertisement;

iv. Applicants must attach their certified copies of the following certificates;
 Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
 Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
 Form IV and Form VI National Examination Certificates;
 Birth certificate. v. Attaching copies of the following certificates is strictly not accepted
 Form IV and form VI results slips;
 Testimonials and all Partial transcripts.

vi. Applicants employed in the Public Service should route their application letters through their respective employers; vii. Applicants who have/were retired from the Public Service for whatever reason should not apply;
viii. Applicants should indicate three reputable referees with their reliable contacts;
ix. Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA) and National Council for Technical Education (NACTE);
x. Certificates from Foreign Universities should be verified by The Tanzania Commission for Universities (TCU);
xi. Applicants with special needs/case (disability) are supposed/advised to indicate;
xii. A signed application letters should be written either in Swahili or English and Addressed to

Secretary,
Presidents Office,
Public Service Recruitment Secretariat,
27 Bibi Titi Mohammed Road,
P.O. Box 63100,
Maktaba Complex,
11102 Dar Es Salaam.

xiii. Deadline for application is 6th June, 2018 and;
xiv. Only short listed candidates will be informed on a date for interview;
xv. Presentation of forged certificates and other information will necessitate to legal action;

NOTE: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/ and not otherwise

(This address also can be found at PSRS Website, Click ‘Recruitment Portal’)

SECRETARY
PUBLIC SERVICE RECRUITMENT SECRETARIAT.

Friday, May 11, 2018

Belgian Development Agency Tanzania Jobs, Procurement & Logistics

JOB TITLE: PROCUREMENT AND LOGISTICS OFFICER  KIGOMA PROJECTS CLUSTER
DUTY STATION: KIGOMA WITH TRAVELS TO THE DISTRICTS
CONTRACT DURATION: 24 MONTHS (RENEWABLE) WITH A 6-MONTH PROBATION PERIOD
CONTRACT START DATE: AS SOON AS POSSIBLE

The Belgian Development Agency, ENABEL, mobilizes its resources and its expertise to eliminate poverty in the world. ENABEL contributes to the efforts of the international community and works towards a society that provides present and future generations with sufficient resources to build a sustainable and fair world.

The KIGOMA Projects CLUSTER's coordination team is based at the Kigoma Regional Secretariat, and is led by National Project Coordinators from RS office and Enabel International Project Managers. ENABEL seeks to recruit its procurement and logistics officer, for the Support Services Unit of the KIGOMA PROJECTS CLUSTER.

Major Roles and Responsibilities:

PROCUREMENT:

Prepare the procurement and purchase plan for the projects on a yearly and quarterly basis and coordinate its implementation; Establish technical specifications in collaboration with the requesting projects; Ensure that all furniture, equipment and services purchased are cost effective and of good quality (value for money); Explore the market and establish contact with suppliers and potential suppliers; Negotiate and Establish framework contracts. Maintain a database with a price list for routine purchases and services; Advise responsible staff on specifications templates and procedures with regard to procurement.
Align, motivate and sensitize stakeholders to implement and follow the procurement and logistic procedures

FLEET MANAGEMENT:

Ensure fleet management: registration, insurance, maintenance, fuel monitoring, itineraries report, log book review, Ensure that vehicles and drivers have all documents required to circulate. Supervise Drivers Follow-up of log records, analyze and alert supervisors on misuse, propose corrective measures. Coordinate transport for all ENABEL staff, government officials and consultants in an efficient and cost effective manner.

DOCUMENT ADMINISTRATION and IT:
Establish an inventory of the Projects and keep it up-to-date. Keep a register of all requests (PSR), purchases (stock), investments (Inventory) and contracted services; Establish all Administrative documents (Requests for prices, Evaluation Reports) related to the procurement and logistics of the projects; Ensure that all assets are insured on time; Support Bidding process above 25.000 Eur. (invitation to tender, notification, award etc), and follow-up tenders administration. Manage IT, outsource services if required

Profile required:
University degree in Procurement and/or Logistic Management and/or related studies; Any other Procurement relevant courses will be of an added advantage. Minimum of 5 Years proven experience in working with tendering procedures and logistic issues; Preferably, 5 years of a similar type of job in an international cooperation agency or NGO. Ability to write and identify material technical specifications; Good knowledge of quality and safety standards; Excellent language skills in English, both written and spoken; Pro-active and integrity and a positive attitude; Self-sufficient, Mature, good communication skills; Good knowledge of software and database applications (MS Word, Excel and Access and Outlook) and learning ability for new innovative tools (shared servers, e-filing, ERP-system...); Able to work under stressful conditions; Flexibility to go on regular field missions.

ENABEL will offer a competitive salary package, relocation bonus, medical insurance for staff, spouse and biological dependants. plus a 14th Month package.

Deadlines for application: 4pm on June 1st, 2018
Detailed Terms of Reference can be viewed at https://btctanzania.wordpress.com/: and applications must include:
1. Maximum 1 page signed cover letter explaining why you consider yourself to be the best fit for the position;
2 A CV indicating your relevant skills and experience:
3. Copies of relevant certificates.

Send applications by registered mail to Enabel-Belgian Development agency P.O.Box 24 Kigoma Region secretariat office or apply by email. Letters and emails should clearly indicate the position you are applying for on the envelope or for emails in the Subject line and sent to an e-mail (max 2 MB) to [email protected] 

Late applications will not be considered.

Only short listed applicants will be notified.