Thursday, October 25, 2018

Transport Education Training Authority (TETA) Application Form For Office Administrator


Office Administrator- Finance Unit

1.1 Provide support to Stakeholders
1.1.1 Attend to stakeholder queries and provide feedback;
1.1.2 Maintain good working relationship with internal and external stakeholders;
1.1.3 Communicate with all relevant stakeholders on TETA processes and criteria;
1.1.4 Liaise with relevant committee members;
1.1.5 Assist walk-in clients.

1.2 Financial Administration
1.2.1 Process payment requisitions for received invoices and prepare for approval by the Chief Financial Officer;
1.2.2 Capture procurement requests on the RFP system and follow up with SCM Unit;
1.2.3 Ensure that Chief Financial Officer’s claims are processed and submitted to payroll for payment monthly.

1.3 Office Administration
1.3.1 Manage the Chief Financial Officer’s Office;
1.3.2 Provide administrative support to Finance Unit;
1.3.3 Sourcing and ordering stationery and office equipment in the Chief Financial Officer’s Office.

1.4 Diary Management
1.4.1 Organise meetings on behalf of the Chief Financial Officer;
1.4.2 Ensure meetings are scheduled accordingly and inform other parties of such meetings.

1.5 Coordinate Travel for the Chief Financial Officer & Payment of Claims
1.5.1 Co-ordinate travel for the Chief Financial Officer;
1.5.2 Collecting travel claim documents after meetings;
1.5.3 Prepare travel claims for the Chief Financial Officer.

1.6 Document Management
1.6.1 Electronic management of all documentation for easy retrieval;
1.6.2 Non electronic management of all documentation for easy retrieval;
1.6.3 Registration of incoming documents;
1.6.4 Managing and reviewing filing and office systems including data management.

2.1 Experience & qualification
2.1.1 M + 3 qualification in Business Administration/Office Management or relevant qualification;
2.1.2 Minimum 3 years’ administration experience;
2.1.3 Experience in the public service and/ or skills development sector.

2.2 Knowledge and Skills
2.2.1 Knowledge and understanding of:
2.2.1.1 Skills Development Act and Skills Development Levy Act;
2.2.1.2 Basic Conditions of Employment Act;
2.2.1.3 Public Finance Management Act;
2.2.1.4 Records Management Systems – electronic & manual;
2.2.1.5 Office administration, facilitation and diary management.

2.2.2 Skills
2.2.2.1 Computer skills - MS packages: Word, MS Excel, MS PowerPoint; Outlook;
2.2.2.2 Telephone and organizational skills;
2.2.2.3 Analytical abilities and accuracy;
2.2.2.4 Pay high attention to detail;
2.2.2.5 Problem solving skills and deadline driven;
2.2.2.6 Planning and organizing skills;
2.2.2.7 Excellent interpersonal, presentation and writing skills;
2.2.2.8 Presentation, communication and writing skills;
2.2.2.9 Ability to work under pressure and long hours at times

Job Type: Contract
Company Name: Transport Education Training Authority (TETA)
Company Location:Randburg

Application contact details
Call us: 011 577 7000
Contact Person: Wanangwa Munthali
Application Closing Date: Tuesday, November 6, 2018
Remuneration: Market Related
Send CV to: [email protected]

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