Wednesday, October 17, 2018

South African Air Forces Headquarters Pretoria Recruitment, Secretary Grade II Needed

POST 41/06 : SECRETARY GR II REF NO: SAAF/22/18/01

POST 41/06 : SECRETARY GR II REF NO: SAAF/22/18/01
SALARY : R163 653 per annum (Level 05)
CENTRE : SA Air Force HQ Unit, Pretoria

REQUIREMENTS :
A minimum of Grade 12 or equivalent. Secretarial Diploma/Degree/Certificate will
be an advantage.
Two to Five (2-5) years’ relevant experience.

Special requirements (skills needed):
Knowledge of MS Word, Excel and Power Point.
Typing skills. Language proficiency in English (written and verbal).
Analytical and innovative thinking as well as problem solving skills.
Excellent interpersonal skills.
Sound organisational skills.
High level of reliability.
Ability to act with tact and discretion.
Good people skills. Ability to do research and analyse documents and situations.
Excellent secretarial skills.

DUTIES : Provide a secretarial support services: 
Record appointments and events and manage the Director’s diary.
Receive and refer telephone calls to the correct role players.
Provide secretarial functions in board meetings.
Write/type documents, memorandums, letters and reports. 
Deal with classified files and documents.
Arrange meetings and events for Director.
Identify venues, invite role players, organise refreshments and set up schedules for meetings and events.
Liaise with travel agencies to make travel arrangements.
Prepare briefing and notes for the Director as required.
Keep a filing system.
Organise social functions. Operate office equipment.
Order and purchase stationary.
Keep updated with the relevant policy and procedures.
Remain abreast with the procedures and processes that apply in the office of the Director.
Handle S&T advances and claims.

ENQUIRIES :
Lt Col N.G. Nefale, Tel No: (012) 312 1366

Cpl S.P Soldaat Tel No: (012) 312 2879

APPLICATIONS :
Department of Defence, South African Air Force Headquarters, Private Bag X199,
Pretoria 0001 or may be hand delivered at South African Air Force Headquarters
Unit, Dequar Road, Pretoria

DEPARTMENT OF DEFENCE

CLOSING DATE : 
 26 October 2018 (Applications received after the closing date and faxed copies will
not be considered).

NOTE :
 The advertisement(s) contained herein is/are meant for the attention/perusal of all interested job seekers, whether they are serving employees/officials of the DOD/Public Service, unemployed persons or persons employed outside the Public Service.

 Persons not employed by the DOD/Public Service are encouraged to apply for the vacancies advertised in this circular.

 Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). 

Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. 

If an applicant wishes to withdraw an application it must be done in writing. 

Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. 

Under no circumstances will photostat copies or faxed copies of application documents be accepted. 

The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). 

Successful candidates will also be subjected to security clearance processes. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. 

Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. 

For more information on the job description(s) please contact the person indicated in the post details. 

Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.

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