Tuesday, September 25, 2018

W&RSETA Vacancies 2018, Bursaries and Placement Coordinator Jobs


Bursaries and Placement Coordinator – Regions X 2 - Fixed Term Contracts


The Wholesale and Retail Sector for Education and Training Authority (W&RSETA) seeks to employ a Bursaries and Placements Coordinator on a fixed term contract until 31 March 2020 , who will report directly to the EM: Bursaries and Placements and be based at the W&RSETA Regional Offices in Kwa-Zulu Natal and Eastern Cape.

 KwaZulu-Natal Regional Office – 1 Co-ordinator
 Eastern Cape Regional Office – 1 Co-ordinator

Duties and Responsibilities: will include but not limited to:
Increase partnerships and collaboration between TVET’s, retailers, learners and the SETA
 Assist with contracting and managing contracts with institutions
 Register bursars/graduates on Indicium System
 Maintain student files and database and ensure data integrity
 Update bursary database on a quarterly, semesters and on a yearly basis
 Ensure that all required documents are provided, scanned, and saved in a central repository
 Assist with allocation of funds and facilitate payment of fees and reconciliation of fees
 Provide update on students accounts and academic results
 Conduct research and provide latest trends on cost per student, etc.
 Verify suitability of employers to offer Work Placements
 Facilitate extension of contracts and tranche invoices
 Compile supporting documentation for invoices and submit to Head Office
 Maintain and update an electronic database (SMS, BI Tool and Benefit Templates, Indicium System)
 Develop and implement a manual electronic finance tracking system
 Manage the region’s learner information and report on completions
 Handle stationery orders and ensure sufficient stock levels and implement controls
 Schedule and coordinate workshops
 Accurate filing and retrieval of documents for internal and external use
 Avail the evidence per contract to auditors when requested
 Overall coordination of the Graduate Placements
 Perform other functions as required by the Region
 Serve as a principal liaison between the SETA and the institutions in the region and address queries and concerns
 Form and maintain stakeholder partnerships
 Organize meetings with stakeholders on a quarterly basis
 Provide responses to bursary related queries
 Conduct site visits to stakeholders for learner verification and monitoring
 Monitor and follow up on academic progress three to four times a year
 Monitor the allocation of fees and students’ use of allowances three to four times a year
 Schedule the monitoring and verification of graduates
 Implement and maintain the relevant management systems and optimize controls and processes
 Design and develop relevant processes and tools towards efficient administration and systems
 Compile information for reporting purposes
 Handle, report and respond to stakeholder queries
 Report on outstanding deliverables and successful end of contracts
 Communicate feedback and report on the progress of Interns and Graduates
 Participate in the performance management system and organisational performance
 Provide weekly report updates to the Executive Manager: Bursaries and Placements

Minimum Requirements
 Grade 12 / Matric
 Bachelor’s Degree in Human Resource Development / Management Sciences or equivalent
 3 years’ experience as a project coordinator / managing projects
 Experience within a finance / SETA / Public Service environment will be an advantage
 Own transport and a valid Driver’s licence

Required Knowledge, Skills and Competencies
 Computer literacy - proficient in Ms Word, Excel, PowerPoint & Ms Project
 Good communication skills: verbal and written
 Project management skills
 Knowledge of legislation regulating the SETA environment
 Excellent report writing and presentation skills
 Sound analytical skills
 Deadline driven
 Innovative and creativity skills
 Excellent communication and interpersonal skills
 High energy levels
 Ability to pay attention to detail
 Ability to establish and maintain sound and professional stakeholder relations
 Ability to take initiative and be proactive
 Ability to work under pressure and in a team environment
 Willingness and ability to travel extensively within the Region

Job Type: Contract
Company Name: W&RSETA
Company Location:  KwaZulu-Natal

Application contact details
Call us: 012 622 9500
Contact Person: Naomi Sekudu
Application Closing Date: Friday, September 28, 2018
Fax Number: N/A
Remuneration: Market Related
Send CV to: [email protected]

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