Saturday, September 8, 2018

Company Secretarial Admin Jobs In Gauteng, Adams And Adams Advertisement

Company Secretarial Administrator (Gauteng)

Reference Number CPL1809KB01

Duties and Responsibilities
    Corresponding and providing correct and accurate advice to local and international clients, with moderate to no input from supervisor
    Corresponding with agents (local – legal and financial, and international)
    Accurate opening of files and recording of information
    Maintaining the Greatsoft databases
    Maintaining files, manual and electronic, in accordance with the firm’s and Commercial Department ‘s procedures
    Dealing with CIPC and lodging all documents (director changes, name changes, new company formations, special resolutions, annual returns with Financial Accountability Supplement or XBRL – (whichever is applicable), any online lodgments (change in year-end, change in addresses)
    Dealing with the Companies Tribunal with regard to Social and Ethics Committees (and the exemption thereof)
    Preparing other documents to set standards and forms
    Preparing resolutions
    Maintaining all statutory records and minute books
    Statutory audits to assist the audit clerks
    Liaising with the bank for non-resident endorsement of share certificates (where required)
    Liaising with the Master of the High Court with regard to change in trustees, amendment to Trust Deeds, new trust formations, termination of a trust
    Keeping a register of defensive names and renewing when they fall due
    Keeping a record of any changes to clients – deletions, amendments, new clients
    Liaising with other service providers regarding take-on or handover of clients
    Doing research as and when required in areas which we don’t deal with on a daily basis
    Drafting meeting agenda in conjunction with Chairperson of Board and/or Committee (including Audit Comm)
    Collating, compiling and distributing meeting packs
    Maintaining attendance registers, travel claims and declarations of interest of Board and Committee members
    Attending meetings for the purpose of minute taking
    Drafting minutes and matters arising from the meetings
    Manual and electronic filing
    Attending to any additional instructions from supervisor
    Effectively utilizing diaries and timekeeping tools to following up independently with clients on outstanding information and actions
    Keeping accurate records of transactions to be billed
    Ensuring that invoices received on behalf of clients are captured on accounting systems for accounting department processing
    Invoices and sending out to clients


Skills and Knowledge

    Company Secretarial and/or Corporate Governance and/ or Commercial Law experience (essential)
    Working knowledge of the Companies Act, 2008
    Minute taking
    Strong administrative skills to be applied to management of office files (hard copy and electronic), incoming and outgoing correspondence (including e-mail) and electronic diary
    Ability to work under pressure, autonomously and juggle priorities
    Greatsoft (database system)
    Typing documents accurately without errors
    Excellent/Expert in MS Office suite (including accounting systems)
    High level of precision and attention to detail
    Typing speed of 50 WPM and accuracy (advantage)
    Ability to handle all accounting issues
    Knowledge of company filings and experience of dealing with CIPC
    Flexibility with respect to time & work (will on occasion be required to do work outside office hours)
 Qualifications and Experience
    ICSA or CSSA student (ICSA level II minimum)
    Commercial or Corporate Law certificate
    Minimum 5 years’ experience with the company secretarial / corporate governance practice

Work Level Skilled
Type Permanent
Salary Market Related
EE Position Yes
Location Gauteng


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