Wednesday, August 29, 2018

Secretary Jobs In Pretoria, Adams And Adams Vacancies Advertisement

Secretary II Vacancies (Pretoria)

Reference Number

Duties and responsibilities
    Preparing response to general queries. Drafting of routine correspondence and diarising of files;
    Opening files and dicta typing (when necessary);
    Creation of new Trade Mark records on Patricia;
    Preparing trade mark forms and certificates for lodging applications for renewals, assignments and other proprietor changes;
    Preparing global recordal and renewal quotes;
    Updating the internal database (Patricia workflows, history/notes) and scanning in of key documents;
    Ensuring that computer and other records are updated with all changes, e.g. agent changes.
    Communicating with search clerks at South African Trade Marks Office;
    Attending to accounting matters (re:queries);
    Typing of invoices and credit notes;
    Dealing with urgent matters promptly and efficiently and ensuring all urgent tasks are completed timeously
    Assist with Diary files and the preparation of routine dairy correspondence to clients/agents/registries;
    Creating and printing trade mark listings from computer records;
    Maintaining and assisting with renewal and recordal portfolios; and
    E-mailing, faxing, filing, photocopying and general office duties.


Skills and knowledge

    A methodical person with good English language skills
    Computer literate in Microsoft Word and Excel
    Typing speed of 60 wpm and excellent dictation skills (Ability to do Dictaphone typing)
    Ability to work independently, to work under pressure and to use initiative
    Ability to prioritise
    Ability to work meticulously
    Good organisational skills
    A minimum of 5 years Legal Secretarial Experience

    Matric/ National Diploma or equivalent qualification
    Secretarial Diploma/Certificate (an advantage)

Work LevelSkilled
Type Permanent
Salary Market Related
EE PositionYes
Location Pretoria


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