Monday, July 2, 2018

Varsity College Jobs In Pretoria, Student Records Co-ordinator

Student Records Co-ordinator - Pretoria Campus - N/A08048

Applications accepted until:
Number of Openings
Campus/Business Unit:
Varsity College Pretoria
Direct Reporting Line:
Vice-Principal Finance

Job Purpose:
Varsity College, an educational brand of The Independent Institute of Education (Pty) Ltd is a registered higher education institution.

Duties and Responsibilities:
Student Registration Administration
    Plans and oversees the registration process
    Quality assures all student registration contracts and supporting documentation
    Creates and maintains all student files
    Captures and registers students on SAM
    Maintains a record of all bursaries awarded 
    Processes all changes in terms of the course and financial changes 

Registration Assistants Recruitment and Training
    utilises the Career Centre and general campus communication mediums to advertise part time positions for Registration Assistants required during the Registration period                                   
    Interviews candidates and appoints successful candidates                       
    Trains Registration Assistants
    Tracks and monitors team progress

Student Life Cycle Administration  
    Processes all incoming and outgoing transfers including academic records and finance credits   
    De-registers students and communicates proof of de-registration of modules to them   
    Processes additional modules upon request  
    Processes change of program
    Processes cancellations of programme
    Drafts the outcome letter for cancellations and together with supporting documentation forwards to finance to effect cancellations

Maintenance of a Filing System
    Ensures all necessary documentation is filed and scanned onto SAM   
    Regularly updates student's manual files
    Ensures files are kept for a period of 2 years before archiving

Provision of Office Support for Finance
    Relieves the cashier during periods of absence  
    Receives and receipts payments for fees
    Assists in addressing finance queries
    Redirects complex queries for the relevant person

    Interpersonal and communications skills
    Problem solving skills
    Best suited to a friendly, organised person who works accurately and is able to handle pressure
    Coaching and mentoring skills
    Time management skills

    Minimum of Advanced Certificate/ Diploma/ Occupational Certificate Level 6 in Administration

Work Experience:
    Minimum of 3 years administration experience  


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