Tuesday, July 17, 2018

Depaqrtment Of Rural Development And Land Reform Vacancies, Office Assistant


DRDLR Reference Number    3/2/1/2018/236
Job Type Classification    Permanent
Chief Directorate   
Branch    Branch: Financial Services
Salary Level    7
Remuneration    R242 475
Location - Country    South Africa
Location - Province    Gauteng
Location - Town / City    Pretoria
Closing date: 2018/08/03

Job Description    
The DRDLR has a vacancy for the post of Office Assistant in the Branch: Financial Services. The incumbent will be responsible to provide overall secretarial and administrative support functions to the CFO. If you have the required qualification and experience, then apply for this exciting position by clicking on DIRECT APPLICATIONS

National Diploma in Office Administration/Public Administration. 1 year experience in rendering secretarial and support services to Senior Management. Job related knowledge: Government systems and structure and office administration; Understanding of the management information and formal reporting system; Professional office etiquette. Job related skills: Good interpersonal relations; Communication (Verbal and written); Organisational and planning; Good reporting; Computer literacy. Ability to take initiative and work independently. Ability to maintain confidentiality

Render administration, secretarial and support services to the CFO. Receive and screen incoming calls on behalf of the CFO and take messages when required. Develop and update contact database. Mailing, faxing, photocopying and typing. Arrangement of meetings, taking of minutes and provision of meals. Attend to all logistical arrangements for the CFO. Ensure that OFTAR's and DOTR's for CFO are completed and approved. Compile and submit S&T's and SMS claims for the CFO. Purchasing of stationery, office equipment and catering. Process all incoming and outgoing correspondences. Receiving calls and transferring incoming and outgoing correspondence to the relevant officials (emails, sms and telephone). Manage the diary for the Chief Directorate. Arrange and coordinate meetings on behalf of the CFO (Workshops, shortlisting’s, interviews, Monthly Management and Staff meetings). Circulation of invitation for CFO meetings. Making appointments for internal and external clients. Receiving and attending walk-in clients and other stakeholders. Sending meeting reminders. Draft memos, letters and reports. Type/ draft letters to stakeholders, memorandums (petty cash, stationary, office equipment: laptops, toners). Record minutes/ decisions from meetings and communicate with relevant role players. Use a tape recorder to record minutes. Provide secretarial services for Committees and Forums. Provide support with regards to the management and coordination of the implementation of executive decisions. Develop, implement and monitor a tracking system for executive decisions emanating from the Office of the CFO and track the implementation thereof

Additional Information  
  Coloured, Indian, White males and African, Coloured, Indian and White Females and Persons with disability are encouraged to apply.


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