Wednesday, May 2, 2018

Programme Assistanmt Job At International Organization For Migration (IOM)

Programme Assistanmt Job, Location Dar Es Salaam

RESPONSIBILITIES AND ACCOUNTABILITIES
Under the overall supervision of the Chief of Mission, and the direct supervision of the Senior
Programme Coordinator (Head of Programmes), the programme assistant will provide support to
the implementation, and reporting of the KJP, as well as, other One UN joint programme
coordination.

Specific duties will include the following:
    Assist with the implementation and monitoring of the on-going KJP activities, with focus on migrant care assistance (victims of trafficking), and NGO grants/service provider coordination;
    Coordinate functions and take part in promoting IOM within relevant outcome groups and thematic results group, under the One UN;
    Participate in meetings with national and local migration management stakeholders;
    Promote the integration of migration and human rights, internally and externally, including delivering presentations in this regard, on behalf of IOM, to both internal and external stakeholders;
    Provide logistical and administrative support to the establishment and convening of relevant KJP project activities, and assisting in the liaison between IOM and national/local stakeholders;
    Research and identify opportunities for resource mobilization for IOM migrant care assistance interventions, draft concept notes and proposals for fund- raising, and maintain an up-to-date donor mappings and profiles;
    Actively participate in the meetings of the One UN, and through this and other channels, carry out continuous liaison work with UN agencies and other Development Partners;
    Assist in the submission of joint programming work plans and Monitoring and Evaluation documents.
    Undertake any other function as directed by the superiors and as per work plan.
    Undertake duty travel as necessary;

EDUCATION AND EXPERIENCE
    Excellent communication skills
    Strong facilitation/training skills, good interpersonal skills.
    Demonstrated ability to meet deadlines and work under pressure
    Demonstrated ability to work independently and as a team member

COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural
competencies
Behavioural
Accountability

    Accepts and gives constructive criticism
    Follows all relevant procedures, processes, and policies
    Meets deadline, cost, and quality requirements for outputs
    Monitors own work to correct errors
    Takes responsibility for meeting commitments and for any shortcomings

Client Orientation
    Identifies the immediate and peripheral clients of own work
    Establishes and maintains effective working relationships with clients
    Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
    Keeps clients informed of developments and setbacks

Continuous Learning

    Contributes to colleagues’ learning
    Demonstrates interest in improving relevant skills
    Demonstrates interest in acquiring skills relevant to other functional areas
    Keeps abreast of developments in own professional area

Communication

    Actively shares relevant information
    Clearly communicates, and listens to feedback on, changing priorities and procedures
    Writes clearly and effectively, adapting wording and style to the intended audience
    Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative
    Proactively develops new ways to resolve problems

Planning and Organizing
    Sets clear and achievable goals consistent with agreed priorities for self and others
    Identifies priority activities and assignments for self and others
    Organizes and documents work to allow for planned and unplanned handovers
    Identifies risks and makes contingency plans

Professionalism
    Masters subject matter related to responsibilities
    Identifies issues, opportunities, and risks central to responsibilities
    Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
    Persistent, calm, and polite in the face of challenges and stress
    Treats all colleagues with respect and dignity
    Works effectively with people from different cultures by adapting to relevant cultural contexts
    Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork
    Actively contributes to an effective, collegial, and agreeable team environment
    Contributes to, and follows team objectives
    Gives credit where credit is due
    Seeks input and feedback from others
    Delegates tasks and responsibilities as appropriate
    Actively supports and implements final group decision
     Takes joint responsibility for team’s work

Technological Awareness
     Learns about developments in available technology
    Proactively identifies and advocates for cost-efficient technology solutions
    Understands applicability and limitation of technology and seeks to apply it to appropriate work.

Technical
    Good understanding of migration management issues,
    Good understanding of migration and development issues in Tanzania, EAC and SADC
    Consolidated strategic thinking and planning skills
    Good project development capacities and skill
    Strong proposal writing and resource mobilization working experience
    Experience in social science research
    Experience in developing training materials and toolkits an asset
    M&E skills and experience
    Excellent organizational and administration skills

EDUCATION AND EXPERIENCE

    Completed university degree from an accredited academic institution, preferably in development studies or international relations.
    Minimum of three years of relevant work experience.
    Female applicants are strongly encouraged.

LANGUAGES
Required

    Fluency in both written and spoken
    English and Kiswahili

How to apply:

Interested candidates should fill in the PH form, submit CV’s and cover letter
indicating Vacancy Notice number with 3 professional references and contacts to
[email protected]
Or send applications to the address below;
International Organization for Migration Mission in the United Republic of Tanzania
Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam,
Tanzania
Kindly note only shortlisted candidates will be contacted.

A client seeks to hire a qualified candidate for the position of a Programme Assistant

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