Finance and Administration Manager
Social Solutions International, Inc. is a Small Disadvantaged Business. Hispanic and woman-owned, Social Solutions emphasizes quality research and evaluation, training and technical assistance, and institutional support services. We are a mission-driven organization that believes that superior science can improve the world. Social Solutions is dedicated to the creation of social and health solutions to improve the welfare of undeserved populations worldwide.
Social Solutions International, Inc. (Social Solutions), through the Coordinating Implementation Research, to Communicate Learning and Evidence (CIRCLE) Project, will be implementing a four-year Developmental Evaluation (DE) of USAID/Tanzania’s Boresha Afya Project. The USAID Boresha Afya project aims to support the Government of Tanzania (GoT) to increase access to high quality, comprehensive and integrated health services, particularly for women and youth. The project is implemented in three zones of Tanzania, namely Lake/Western Zone, North/Central Zone, and Southern Zone. Under the supervision of the Principal Investigator, the Finance and Administration Manager oversees project finance and accounts documentation, administrative support, travel and logistical arrangements.
Manage the financial operations and financial reporting of the DE project, providing guidance, training and technical assistance to financial and non-financial management personnel.
Prepare accurate quarterly financial reports, monthly expense report and monthly fund requests in close collaboration with the Principal Investigator (PI)
Work closely with Principal Investigator to set up all necessary financial and operation procedures
Support the DE project startup, general project operations, development of all necessary financial and operations procedures
Provide ongoing financial administration to the project, including the processing of approvals for procurements, consultant agreements, and vendor invoices.
Prepare payment vouchers and corresponding checks, manage petty cash payments and reconcile petty cash balances monthly.
Ensure that the books of accounts are up to date at all times, and are orderly, well kept, and readily available for reference and audit, when required.
Ensure all Tanzania policies and procedures are adhered to including tracking payment of necessary local taxes
Ensure that the project operations are in compliance with all USAID and Social Solutions procedures
Create and maintain financial reporting and tracking systems that provide basic data on expenditure against the budget and develop/recommend cost cutting and compliant strategies where necessary
Oversee the local procurement of goods and services, in coordination with the PI, following all relevant USAID and Social Solutions policies and procedures, including:
Prepare and conduct local tenders.
Maintain registry of local and regional vendors.
Organize the receipt and assessment of quotations, and the selection of preferred bids.
Participate in organization of workshops and meetings, responsible for venue booking and managing invitations
Manage all project staff travel and other logistics to ensure smooth project implementation
In close collaboration with the PI, manage project human resource related activities including hiring, termination, benefit tracking and monitoring performance appraisals
Ensure the smooth running of the Tanzania Social Solution office on a day-to-day basis and provide any additional project support as assigned by supervisor
Bachelor’s Degree (minimum), or a Master’s Degree (desirable), in Business, Administration, or other relevant field.
CPA (T) qualification is added advantage but not a must
At least five (5) years of professional experience managing project operations, financial and contractual aspects of international development projects, preferably USAID-funded projects.
Familiarity with USAID rules and regulations
Strong analytical and computer skills, including significant experience with accounting packages
Experience in logistics, procurement, and routine administrative office support is a must
Ability to organize workshops and meetings is added advantage
Excellent verbal and written communication skills
Fluency in English
How to apply:
Interested and qualified applicants should send their application letter one page maximum indicating the suitability of the applicant for the position and CV with three referees by 21st December 2017. Please apply to this position online at www.socialsolutions.biz or send your applications to firstname.lastname@example.org. The deadline for accepting applications only shortlisted applicants will be contacted.